Some Simple Advice About Small Business Trademarks & Copyrights

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You’re thinking of starting a business. You have a lot of great ideas, but you don’t want to work hard to bring those ideas to life – only to see someone else copy them and steal your success. There are protections in place, by law, that can protect you. But, you’re not sure exactly what they are.

Ultimately, questions about the law should be answered by a competent lawyer. So, I’ve included a video at the bottom of this post that contains input on the subject from an attorney. The authors of this post are not attorneys. However, it is hoped that this content can give you a starting point for seeking out the answers you need.

Questions to consider:

  • Are you absolutely sure that a trademark/copyright is necessary for you to be able to successfully conduct business?
  • Is a trademark/copyright more important than the execution of your business ideas?
  • Why not trademark/copyright absolutely everything you can regarding your business?
  • What assets would it make sense to spend the time/money/effort on trademarks and copyrights?
  • How can your business stand out in other ways (USPs) that can be trademarked/copyrighted or stolen by competitors?

“How Do I Write a Marketing Business Plan?” Breaking It Down

This post, for the most part, lumps copyrights and trademarks together. Though they both help to protect intellectual property, they’re not exactly the same.

Copyrights protect something your business created from being copied. For example, advertising, blog posts, or artwork.

A trademark protects something that identifies your business. For example logos, packaging designs, or taglines.

Can you start a business without a trademark?

No, you do not need a trademark to start your business, but it is highly recommended.

A trademark is something that represents your business and is part of its identity. It could be your company logo, name, or even a product or service exclusive to your business. A trademark protects and ensures that these items remain for your company only. It is also a reliable way to protect the reputation of your brand’s images.

Many aspiring business owners think about when to trademark their assets. Customers use trademarks to recognize your brand and build a relationship with your company. With all that said, no, you do not need to register a trademark to start your business. However, if you plan to scale your business and grow it into a large company, you should highly consider trademarking your business assets.

Registered trademarks

Creating a trademark is simple as long as you know what you are doing. It is not legally required to register a trademark, but it is strongly suggested. Once you claim something as your trademark, it becomes your company’s intellectual property and protects it from other companies trying to use it. Before claiming something as your trademark, you should look into the relevant database first to see if it has already been taken.

In the United States, you’ll want to search the USPTO’s Trademark Electronic Search System.

To search international trademarks, consider the WIPO IP Portal.

Registered trademarks offer more protection than unregistered ones. If a company registers your trademark, then that registered trademark would have more authority than your unregistered one. Even if you technically claimed it before them. A trademark that is registered would protect it in the country you register it in. This protection is extremely important when conducting business on a large scale.

Do You Need A Trademark For Your Business?

Small businesses that operate in one city or state often do not need to register a trademark to start their business. The act of getting your business license (if applicable) protects your company’s name from being used. So, you do not need to trademark it. This protection, however, does not extend further than the city/state that you are operating in. If you plan on operating in more than one area, it is a good idea to register the trademark for your company’s intellectual property. Besides, the benefits a trademark gives are not to be underestimated. They give your brand identity and something for your customers to recognize.

Do I need to copyright the name of my business?

No. It would be more appropriate to trademark a business name. Something you should only worry about as your business’s geographic footprint grows.

Copyrighting/trademarking allows you to make copies of something creative. It is done when you want legal proof that you are the creator or owner of a creative work. For example, say you wrote a thesis. If you don’t copyright it, it may be copied by other people. It is similar to anything your business creates. It is the formality undertaken to own and avoid being copied illegally.

Copyright and brand security

It would be best to copyright/trademark your business’s creative works when you think they could be copied. When you think someone could be planning to steal your concepts and original elements.

For example, say you own a restaurant, and someone copies everything you do. Even worse, that replicated restaurant is doing better than your business. If you have a copyright or trademark, that restaurant can be subject to liability.

Fortunately, though, filing for a copyright/trademark is pretty easy and can be done in less than 90 minutes.

Enlightenment about trademarks and copyrights

Trademarking and copyrighting creative works is great to prevent confusion – to distinguish your business from other companies.

Furthermore, it aids in branding. Customers need to get to know your brand to build trust, earn reviews, and bolster the public perception. Trademarking your brand can give you a distinct persona.

As stated earlier, copyrighting/trademarking your business’ creative works can also prevent other people from suing you. Think of it as a kind of insurance to save time, money, effort, and attention. Also, when you have an official trademark, others who infringe can be notified of their violation. At which point, you’ll have the option to take legal action.

Trademarking business name as a sole prop

Being a sole proprietor is one of the riskiest and challenging legal structures. Even though you have flexibility, it’s tough to manage everything about your business by yourself. So, as a sole proprietor, should you bother trademarking your business name?

It depends on the nature of your business. The industry, the business model, and the products/services. Trademarking/copyrighting certifies uniqueness. So, it is nice to have, particularly if your products and services are unique.

Logos and taglines help to build your company’s brand and to stand out from the competition.

Importance of Trademarking

Aside from preventing confusion, utilizing trademarks/copywrites in your sole proprietor business can help it to look more professional. It shows that you value the things you create and want to protect them.

As your business grows, you’ll want to be known for your symbols, logos, slogans, and other creative works. Having a trademark/copyright can protect your unique identity.

7 Ways To Think About Your Restaurant Inventory – Cut Losses [VIDEO]

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How do restaurants keep track of inventory? Video summary

Inventory is a pain. Especially in a restaurant where ingredients are constantly being consumed.

Don’t fight against the nature of your business. Schedule inventory counts when it will be easiest for you and your employees. For instance, during downtime and when inventory is at a minimum.

Whatever you do, don’t skip this important task! Keeping an accurate inventory is key for meeting customer demand and maximizing your restaurant’s profit!

Make sure that inventory counts are promptly updated in your inventory software or spreadsheets. Accounting software is useless if it doesn’t match reality. So, make sure your software is up-to-date. SpreadsheetsForBusiness.com, by the way, has a useful inventory control spreadsheet that you can download along with six other handy worksheets.

Speaking of software, utilize technology as much as you can. You’re busy. Take advantage of any reasonably priced help you can get.

Keeping track of stock and planning purchases

Restaurant managers and owners have to juggle a lot of different responsibilities. They also have to be knowledgeable in a number of different areas.

Scheduling, ordering, prepping, costing, pricing, setting a menu, and, of course, inventory control are just a few of those responsibilities. By the way, if you’d like help with those responsibilities, check out my Why Spreadsheets Are Your Restaurant’s Best Friend video/post/templates.

If any of those responsibilities are cumbersome or are disproportionately time-consuming, it might be tempting to stop doing them. Or at to least stop doing them correctly.

While they’re all important tasks, inventory control might seem like one of them that you can skimp on. Maybe it’s too much of a pain in the butt? Or, maybe it seems so simple that you handle it halfheartedly.

If that’s the case, hopefully, this video and post will help you identify some best practices to tighten up your inventory control to help your restaurant’s bottom line. 

Implement smart restaurant inventory policies

Organization will make your restaurant inventory control much, much easier. So, if you are a naturally organized person, then you have an advantage here. If not, I would advise you to do your best to implement some of these organizational principles. You’ll be glad you did. 

One way you can organize is by breaking your restaurant up into different inventory areas. For instance:

  • Coolers
  • Dry storage
  • Preparation area
  • Bar 
  • And so on…

These different areas can serve as categories if you decide to utilize the Why Spreadsheets Are Your Restaurant’s Best Friend inventory control tool.

restaurant inventory control worksheet
Click to enlarge

Also, you hired employees so that you could accomplish more than you could by yourself. Don’t hesitate to use these assets when it comes to inventory control. Three trusted people handling inventory control will likely make the job more than three times easier.

Whatever accounting costing method you decide to use for your restaurant inventory is up to you. But, when it comes to actually pulling and consuming inventory, I would strongly recommend that you use the First In, First Out of (FIFO) method.  This helps ensure that spoilage is minimized.

Consolidate inventory as you go. This will save space, leave room for new deliveries, and reduce the clutter at your restaurant. Doing so, along with disposing of expired inventory, should make this teeth-grinding task quicker and easier.

Count and record restaurant inventory

“How hard can it be to count?” you might be thinking. “I run a successful restaurant, I’m no idiot.” And, right you are.

You know how to count. But, have you ever considered when to count? There are two answers to that question.

The first thing to decide is how often to count. Daily? Weekly? Monthly? I wouldn’t suggest that you do it any less frequently than monthly. Things are liable to get out of hand if you wait that long. How often to count depends, in large part, on the amount of inventory you carry. If you carry a lot, then you should probably count more often.

One thing to consider is when you receive most of your deliveries. Ideally, you’ll be counting shortly before that, so that you can minimize the amount of counting you have to do.

The other thing to consider when deciding when to count inventory is what part of the day should you do it. That answer is easier. Counting inventory before or after operating hours will save you a lot of hassle.

Finally, make sure that you count using consistent units of measure (UOM). You don’t want to count something in gallons one week and ounces the next.  Also, no matter how often you count, no matter what UOM you use, make sure to update your quantities on hand in your software. Even if that software is just a spreadsheet.

Look up restaurant inventory costs

Now that you know your inventory quantities, it’s time to address the other side of the inventory value equation – the unit cost.

Food costs are very volatile. Plus, ingredient usage can be hard to track. Therefore, it’s probably best to use your last purchase order cost. This should be pretty accurate if you’re counting your inventory on a fairly frequent basis.

Using your last purchase order cost will help ensure that your inventory value and cost of goods sold (COGS) is accurate.

Looking up costs after every inventory count will also help you stay on top of changes. You’ll have a better intuition about what’s eating into your profit or helping your bottom line from an ingredient standpoint.

I know you didn’t get into the restaurant business to count and to look up costs. Again, utilize help from your staff where you can. COGS is a huge driver of restaurant profitability, so it pays to manage this stuff carefully. 

Cost and usage of every ingredient

Staying on top of your food costs will help you make sure that you’re pricing appropriately and staying profitable. Speaking of costing and pricing, again I would suggest you check out my Why Spreadsheets Are Your Restaurant’s Best Friend templates. Specifically, the Food Costing worksheet. On it, you can scale recipes up and down and get a suggested price based on the cost and your desired markup percentage.

restaurant food costing and pricing worksheet

Understanding your costs and the profitability of every dish you serve will help you make smarter menu decisions. You’ll know what to promote more and what to drop off your menu.

You certainly don’t have to use my worksheet, but utilize technology to the fullest extent practical. You’re busy as it is, so take every advantage you can get to work more efficiently and effectively.

Finally, staying on top of inventory quantities, costs, and usage will help you be proactive in catching instances of theft and loss. If you’re not managing these things, then you can probably see how theft and loss would easily slip through the cracks. 

Keep an eye on restaurant inventory

Excess inventory is a problem for every business. But, restaurants in particular. Over-ordering inventory takes up valuable space and it’s a waste of money. Even if the inventory gets used in a restaurant before it expires, it’s still like sitting money on a shelf. Money that you could be used to earn an ROI elsewhere.

Money that is tied up in excess inventory could be used to buy ingredients that you are consistently running out of and are losing sales on. Or, it could be used to hire more staff. Staff that could help you count inventory!

Taking consistent inventory counts and tracking usage will also help pinpoint and deter theft. Unfortunately, dealing with potential theft is just a part of running a restaurant. Everybody likes food and a lot of people like alcohol. Therefore the risk of theft runs higher for restaurants than it might for other businesses.

POS software and other technology can help

Tracking inventory is nobody’s idea of fun. But, by staying on top of it you can avoid inventory catastrophes which everyone agrees are downright painful.

So, get all the practical help you can by utilizing software or spreadsheets. Be sure to do your homework on any software you’re looking to pay for and get the training that you and your staff need to use it effectively. In many cases, especially if you’re a smaller restaurant, relatively simple spreadsheets might make more sense than specialized software. They take a little bit to set up, and they’re not foolproof. But, they are almost 100% customizable.

Restaurants, like all other businesses, strive to get as many benefits as they can for the costs they incur. Remember, though, that cost can also be measured in time. Keep that in mind when considering software tools to help you work more efficiently and effectively.

Questions about restaurant inventory

How can I manage all my inventory in my restaurant?

The fundamentals of managing inventory in a restaurant include consistent inventory counts, keeping track of costs, and understanding usage. Get buy-in from your employees to help with these tasks and utilize software tools to manage your restaurant inventory efficiently and effectively.

How much food inventory is lost due to spoilage at the average restaurant?

It’s estimated that 4% to 10% of food in restaurants is lost to spoilage, theft, or waste. With food cost making up approximately 30% of a restaurant’s total cost, excess waste can really hurt your bottom line. Therefore, it makes sense to learn about and implement policies regarding smart inventory management.

What are the best mobile and tablet apps for restaurant inventory?

One app you might try out is called Fishbowl. Fishbowl is a software tool built to connect to QuickBooks Online. This is nice because your inventory control will tie directly in with your accounting software.

Speaking of QuickBooks Online, I’ve written several posts (and made several videos) on the subject.

To be clear, I have not tried Fishbowl. I cannot speak, personally, to its effectiveness. However, it did appear to be well-reviewed. So, I think it would be worth checking out if you’re looking for a mobile or tablet app besides spreadsheets.

How Do I Make a Restaurant Inventory List? Avoid Wasting Money While Still Meeting Demand [VIDEO]

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Download the restaurant spreadsheets

What is considered inventory for a restaurant? Video summary

Inventory information is only useful if it contains critical data. Having access to your restaurant’s most important information will help you make smart decisions for your restaurant.

Actual inventory levels must be consistently physically counted and compared to amounts listed in the software. Corrections in the software must be made if there is a discrepancy.

Many restaurant software tools will help to keep track of inventory. However, if they don’t, you can’t neglect this task. Even if they do, periodic inventory counts are still necessary.

What should a restaurant inventory list look like?

There are five fields that are critical for a restaurant inventory list.

These fields are:

  • Item
    • The name of what’s being counted
  • Unit of measure (UOM)
    • A consistent quantity that will be used for counting and costing
  • Quantity on hand (QOH)
    • How many UOM the restaurant currently owns
  • Item cost
    • Don’t count in one UOM and cost in another
  • Extended cost
    • QOH × Item cost
    • The total value of the inventory

Additionally, you can include other fields in your restaurant inventory list if appropriate. For example:

  • Category
    • Meat, vegetables, raw, prepared, etc.
  • Location
    • If you have more than one
  • Any other classification that helps you manage inventory

The restaurant inventory list

Fill out the critical fields for every item you own. If you must, it is okay to use multiple lines for the same item. The pivot table functionality of the spreadsheet can handle it.

Your restaurant’s POS (and other types of) software might be able to help with inventory management. It depends on the software functionality. Some software will track inventory usage. Your accounting software might track purchases too and may keep running inventory levels.

Not every piece of software will keep track of waste, spoilage, and other losses, however. Therefore…

Cycle counting of restaurant inventory will still always be necessary. This ensures that your inventory counts are accurate and you can meet demand and avoid waste.

Employees play an important part in inventory management. Consider giving them an incentive for accurate inventory counts. Explain to them the importance of accuracy.

When cycle counting – maintain a consistent schedule and stick to it! Inventory items with high turnover should be counted more frequently.

Finally, remember to track waste and food loss. Particularly if your software does not. During the hustle bustle of the workday, it may not be possible to accurately measure wasted quantities. Do your best to estimate them. Inventory amounts will be accurately adjusted next cycle count.

Utilize the Food Waste spreadsheet on the Why Spreadsheets Are Your Restaurant’s Best Friend workbook (download above). Also, take advantage of the other spreadsheets in the workbook including:

  • Scheduling template
  • Vendor order sheet
  • Daily prep list
  • Inventory control
  • Food/recipe costing
  • Food waste
  • Sales per day

More considerations regarding your restaurant inventory list

Only consumable items that you use to prepare food should be included in your inventory. Not every asset should be included here. Things such as flatware, cookware, glassware, etc. are not inventory.

It’s important to keep accurate records for these assets, but they are not inventory. Inventory is what you sell to your customers.

Again, make sure you’re using a consistent UOM for your inventory items. Use whatever is easiest to track. Whether it be Lbs, Gal, Oz, Cans, Cases, Flats, whatever – just stay consistent. Doing so will ensure that costly errors in counts and valuation aren’t made.

Food costs are rapidly changing. So what cost should you use?

Your POS or accounting system might track costs for you. If so, great. If not, it might make sense to assign a standard (expected) or average cost to inventory items.

No matter what inventory cost you use, make sure you’re relieving inventory on a First In, First Out (FIFO) basis. E.g. use your oldest inventory first, assuming it’s fit for consumption, of course. No other industry has to wrestle with the issue of spoilage more than the restaurant industry. So, do what you can to avoid needless waste of inventory and dollars.

Again, at the risk of beating a dead horse, make sure your costs reflect your UOM.

Finally, one of the primary benefits of managing your restaurant inventory is that you can measure inventory days on hand. In order to do so, you must keep track of inventory usage on a daily basis.

Inventory days on hand = inventory on hand ÷ average daily usage. Assuming that you are meeting all of your customer’s demand (not running out of stock) then the lower your inventory days on hand, the better.

Questions about How Do I Make a Restaurant Inventory List?

What challenges do restaurants have with managing inventory?

Spoilage is one inventory problem that the restaurant industry is particularly prone to. Many inventory items, by necessity, have an extremely short shelf life.

Accountability is another. With so many different individuals handling and recording inventory, it can be difficult to ensure that QOH in your software matches reality.

Finally, running out of inventory can hurt customer service for a restaurant more than it can other industries. While other businesses can put an item on backorder for a customer – restaurants can not.

These are just a few. There are many more unique challenges that restaurants face in managing inventory.

How does one manage quality control and inventory control smartly in a restaurant for an owner who lives in another city?

Most importantly, it is critical to find employees that can be trusted to manage inventory smartly. Also, while you want every employee to use best practices when it comes to inventory management, you’ll probably want to have one trusted individual who will have ultimate accountability.

Which is the best software for inventory control in a restaurant?

There are a lot of options out there. However, a piece of software called Restaurant 365 seems to be pretty well regarded. I’ve never used it myself. So, I can’t attest to its quality. In my brief searching, though, I never saw any negative feedback. Pricing will run from $250 to more than $450 per month per location.

Spreadsheets are also often recommended. They take some work to get set up, but one major benefit is the ability to customize them to your needs. Feel free to download the inventory control spreadsheet above and check out the Why Spreadsheets Are Your Restaurant’s Best Friend post and video.

QuickBooks Online (QBO) Deposit Tutorial | Non-Sale Transactions [VIDEO]

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Entering a non-sale deposit into QuickBooks Online video summary

The simple explanation is:

Click on New (button, upper-left). Then Bank deposit (Other column).

A more detailed walkthrough is outlined below.

Deposit transactions

Undeposited funds from sales are not the only deposits that need to be made.

For a tutorial on undeposited sales, see the “Best Practice for Undeposited Funds in QuickBooks Online” video and post.

What are some examples of undeposited funds that aren’t from sales?

There are loan proceeds, cash from the owner(s), and refunds from vendors, for example.

There are also reimbursements (from employees) and tax refunds.

As you can see, not all deposits are subject to tax, and not all need to be matched with sales receipts/invoices.

Every transaction should be properly categorized, though.

How to enter a deposit transaction

  1. Click New (button, upper-left) and then Bank deposit (Other column)
  2. Select the Account (checking/savings/etc) for the Deposit to go into
  3. Enter the Date of the deposit
  4. Enter who the deposit was Received From (dropdown)
  5. Enter an Account (GL) (dropdown) for deposit to be recorded against
  6. Enter a Description for the deposit
  7. Enter a Payment Method (dropdown)
  8. Enter a Ref No. (e.g. check number)
  9. Click Save and new (button/dropdown)
    1. If you need to enter another deposit
      1. Save and close if you are finished
how to enter a qbo deposit transaction screenshot
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Pricing Strategies for Startups and Established Businesses + Spreadsheet [VIDEO]

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*pricing strategy example at the bottom of this post

Download the Price Sensitivity Meter

Complete the form below and click Submit.
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Video transcript

00:06 hey guys back here with another video
00:10 finally most of my previous videos on
00:15 most of my recent videos have been on
00:17 the subject of QuickBooks Online and go
00:20 in a little different direction with
00:22 this one actually I’ve written quite a
00:25 bit on the website about business plans
00:30 and most of that so far is focused on
00:34 market research for a business plan and
00:37 this is kind of the last piece of
00:39 content on that particular subject and
00:43 from here it’s going to move on to move
00:49 on to writing the business plan in
00:51 earnest but anyhow rather than write
00:55 this one out as a blog post you know
00:58 those were kind of hit and miss as far
01:00 as traffic goes I thought I would just
01:01 do it as a YouTube video and see what
01:06 kind of reception that got and that’s
01:08 what brings us here so like I said this
01:10 is
01:12 part of the part of market research an
01:16 important part of business plans and in
01:19 particular it’s about pricing strategies
01:22 for for startups and really this will
01:25 also work for existing businesses too
01:27 you know you you probably have a little
01:30 more flexibility when you’re settling on
01:34 pricing as a start-up than you do as an
01:36 established business it can be kind of
01:39 hard to pivot into something else when
01:41 your customers come to expect a
01:43 particular particular pricing strategy
01:46 from you so but you know nevertheless if
01:49 you have an existing business and are
01:52 interested in the tool that I may do
01:55 along with this which we’ll get to in a
01:57 little bit and the strategies and that
02:00 there’s a like I said here 16 of them to
02:03 think about and let’s get into it here I
02:06 like to start every video I have with
02:11 kind of a quick answer or summary what
02:14 I’m gonna go over and doing the same
02:18 here so pricing will have a huge impact
02:23 on your business you know that’s your
02:26 probably like and no kidding
02:29 you probably already knew that and you
02:32 know but I had read somewhere wouldn’t
02:35 as kind of doing the research for this
02:37 video about how you know like a 1%
02:40 change in pricing can have up to an 8
02:43 percent change in sales you know and it
02:48 really is if you can
02:51 increased prices by 1% you know that can
02:55 have a depending on the the mix of
03:00 products you’re selling you know that
03:02 can have an enormous effect on enormous
03:06 effect on your on your sales and
03:08 therefore your profitability you know
03:10 keep in mind as we go through this that
03:12 not all strategies are going to be
03:14 appropriate for your business you know
03:17 there’s 16 of them it’s gonna seem a
03:20 little overwhelming and you know don’t
03:25 think that every strategy you know you
03:29 have to work in to your your particular
03:33 business somewhere you know it’s not the
03:35 case it might just be one strategies
03:37 right for you you know it is a bit of
03:40 information overload but I give you all
03:42 this information because you know so you
03:47 can be aware of this about every
03:50 strategy I was able to find I don’t know
03:51 that it’s every strategy period in terms
03:55 of pricing but it’s a quite a few of
03:59 them and a lot a lot to consider but you
04:03 know just you some will jump out at you
04:06 as being practical for your business and
04:08 you know those are the ones you want to
04:10 kind of move forward and maybe look at
04:12 implementing and keep in mind that they
04:14 can be combined and different strategies
04:17 can be used on different products and
04:19 services or different types of customers
04:23 and you know
04:27 things are in the small business world a
04:33 little a little crazy right now I mean
04:36 first potentially he gets shut down for
04:39 a couple of months on account of kovat
04:42 19 and now some small businesses
04:46 fortunately not many in the grand scheme
04:49 of things but you know unfortunate for
04:52 those that it’s impacted or victims of
04:55 rioting looting and other sorts of
04:59 things you know they’re paying the price
05:01 for something that they had no you know
05:06 had no part in no injustice that they a
05:09 pardon and you know of course that
05:11 stinks and the reason I bring all that
05:13 up is it’s you know it’s been a an
05:15 insanely volatile year to be a small
05:18 business owner and you know so as we go
05:22 through these strategies what I’m
05:24 getting at here is that it it’s
05:25 important I think you know not just in
05:29 pricing but in everything to start to
05:31 think about implementing procedures
05:37 policies strategies you know whatever
05:39 you want to call them just you start
05:40 start doing business more flexibly with
05:45 more flexibility and
05:49 you know be able to pivot you know they
05:52 not get you as RIT as rid of as much
05:56 rigidness as you can because it’s I
05:59 don’t know manda it’s a it’s been a
06:01 crazy year and it’s a crazy world and
06:04 maybe this is you know maybe we’ve seen
06:08 the worst of it for a while that maybe
06:10 we haven’t you know I honestly don’t
06:13 know I wish I did but you know like I
06:16 said I think it’s important to move
06:19 forward and the lessons that can be
06:20 learned from this is that yeah the
06:23 rigidity just won’t won’t work so you
06:26 know every business is different so I I
06:29 hate to speak in such generalities you
06:32 know if you’ve watched any of my other
06:33 videos ready and other my posts that you
06:37 know I hate I like to get specifics
06:40 where I can or you know concrete
06:42 information where I can and not not deal
06:45 in abstraction as much because you know
06:47 that doesn’t help you I mean it might
06:49 give you a little something to think
06:50 about but you know people people want
06:52 answers and you know so I beg your
06:56 pardon for that but you know that’s the
07:01 best way I can phrase it now you know
07:04 just you know with everything else but
07:09 in particular since we’re on the subject
07:10 of pricing strategies here just to
07:12 gravitate more towards the ones that are
07:14 more that are more flexible if you can
07:19 then kind of we go through the
07:22 strategies we’ll we’ll get to a tool
07:24 that I made in Google sheets so you can
07:27 download it for free it’ll be on I
07:30 always make a post of the videos when
07:34 I’m done and where I’ll have the slides
07:38 here and then transcript from the video
07:41 the video itself and in cases like this
07:44 when I reference a particular tool that
07:48 I’ve made a spreadsheet
07:49 this is spreadsheets for business after
07:51 all anyways I’ll make it available on
07:54 there and you can go and download that
07:57 and this is a it’s something called the
07:59 price sensitivity meter it was a concept
08:01 that I’d come across
08:02 that I thought was interesting and
08:04 potentially helpful and what it’ll do in
08:07 essence is give you a range of
08:09 acceptable pricing you know kind of kind
08:12 of give you a some numbers start working
08:15 with and then you can implement the
08:16 strategies that are appropriate from you
08:19 for you from them and like I said
08:23 transcript and slides all that business
08:25 will be on spreadsheets for business
08:27 comm soon
08:31 so you know pricing is a complicated
08:37 subject you know it seems relatively
08:40 straightforward and will be more
08:42 straightforward for some businesses than
08:44 others but you know it’s a complicated
08:48 thing people get hung up on it it’s a
08:52 you know there’s just a lot of factors
08:55 at play you know that there’s course
08:57 competing on price with your competitors
08:59 but then there’s the you know your value
09:02 properties proposition versus your
09:04 competitors your you know unique selling
09:08 proposition USP Matt how you position
09:11 yourself the customer service quality
09:14 and all those things factored in and you
09:18 know really it if you look back at the
09:22 last year two years ago five years ago
09:25 whatever I mean you know for a little
09:29 thought experiment look back at those
09:31 years and ask yourself you know if I had
09:36 increased prices I mean again and maybe
09:39 just a little bit you know 1% bump here
09:42 a couple dollars there you know if
09:45 you’re a super small business couple of
09:46 dollars on the right items might have
09:49 you know might have been the difference
09:52 between a mediocre year and a bumper
09:54 year might have been the difference
09:55 between you know ending up in red and
10:00 ending up into black it’s you know it’s
10:05 completely possible so you know it is a
10:10 complicated subject and the point of
10:12 this is to hopefully an army with a
10:15 little information excuse me
10:20 army little information to kind of see
10:24 through the fog and iron you know get a
10:27 firm grasp on what your pricing strategy
10:31 should be and again I’ll reiterate not
10:33 all these strategies are going to apply
10:35 to you you don’t have to work every
10:37 single one into the
10:40 into your business okay and pressing can
10:45 being overwhelming oops back pricing can
10:49 be overwhelming touched on that earlier
10:51 a lot of things to consider dismiss
10:53 strategies that won’t work you know I
10:56 would also urge you to where possible to
11:00 air on the higher side of pricing you
11:03 know if you’ve ever done any reading on
11:05 the subject or research you know you’ve
11:08 you’ve seen similar sort of things said
11:11 and it’s it can feel tough to do you
11:13 know cuz II you nervous about losing
11:16 sales on account of pricing and you know
11:21 but it’s always easier to reduce for
11:23 promotions and you know hell you can
11:25 even run promotions fairly frequently
11:29 speaking of which I have a post on
11:31 promotions on spreadsheets calm
11:34 spreadsheets for business calm I wish I
11:37 owned spreadsheets calm but I don’t
11:39 spreadsheets for business about pricing
11:44 in QuickBooks Online you know running
11:47 promotions in that and then one beyond
11:49 that which also comes with the
11:51 calculator in regards to you know just
11:58 running promotions in the effect it can
12:00 have and everything so it’s like a
12:01 little handy little tool to estimate
12:04 what the effects might be
12:10 you know and I mentioned also earlier
12:13 that you can use different strategies
12:16 for different products and services you
12:19 know different categories different
12:20 customers you know again it be be
12:26 flexible you know not not rigid so
12:31 consider all these strategies we’re
12:34 gonna go through and use the
12:36 accompanying tool play around with it
12:39 download it you know and then armed with
12:43 all that information rely on your
12:45 expertise your intuition and you know be
12:49 willing to make some mistakes some trial
12:51 and error in terms of pricing it’s you
12:53 know mistakes are gonna be made it’s
12:57 it’s like budgeting you know we’re
12:59 forecasting I’ll tell you right off the
13:02 bat you’re not gonna get not gonna get
13:05 it exactly right forecast your exact
13:07 unit sales exact revenue exact costs
13:10 exact labor needed you know marketing
13:13 that the point isn’t to you know this
13:17 isn’t school you’re not graded on how
13:18 close you get to its actual you know
13:21 it’s really just to go through the
13:23 thought experiment of the whole thing
13:26 and to you know just think at everything
13:30 from from different angles and net and
13:32 then you know so don’t don’t worry about
13:34 making mistakes with your pricing when
13:36 you know try something and learn your
13:41 lesson from it and if it’s good keep it
13:43 if it stinks then do something different
13:48 okay so we’ll get into the strategies
13:52 here
13:58 all right and I’ll try to go through
14:00 them fairly quick we’re about 14 minutes
14:02 in now and you know I realize that
14:08 longer videos people people lose
14:10 interest and I guess I can’t blame him
14:14 so like I said I’ll try to go through
14:15 strategies pretty quick and then we’ll
14:17 get we’ll get to the touch on a couple
14:22 of things and get to the tool how to use
14:24 it okay so the first strategy is price
14:27 leadership okay
14:29 this is where basically a single
14:31 business would dictate market price and
14:33 this one isn’t gonna be really practical
14:35 for a startup unless it’s a brand-new
14:38 and brand-new market brand new items
14:42 something nobody’s seen before maybe
14:44 that’s cases you startup probably not
14:46 you know but you know again I just want
14:50 to make you aware of it so this is
14:51 something that oligopolies would do
14:53 which is a similar to monopoly except
14:55 they’re a couple of firms rather than
14:57 just one and this is like Airlines
15:02 wireless carriers film TV music you know
15:05 basically they dictate the market price
15:08 they have enough control over the market
15:10 to be able to do that and any little
15:13 player that wants to come in and get
15:15 involved with that or any other business
15:16 that wants to try to come in and take
15:19 some of that market share has got a you
15:21 know gotta be aware that the the leader
15:24 of the market is dictating the price so
15:28 premium pricing this is
15:34 by companies selling high quality goods
15:36 or services and that might be you that
15:39 might be your business model and you
15:41 know luxury items in that and you know
15:43 it’s not always that the items are
15:46 luxury you know luxury is kind of a
15:51 flexible term but you know like some
15:53 clothing brands name-brand clothing
15:55 sometimes is a very low quality you know
15:58 and you you can buy you know whether
16:02 it’s shirts pants accessories whatever
16:05 from a name-brand and it’ll fall apart
16:07 right away you know it’s not it you
16:10 really you’re paying for the name so
16:12 that’s why I say you know Oh having a
16:15 brand name is an instance where you
16:17 could still use premium prep premium
16:20 pricing if you’re not selling
16:22 technically high-quality goods or
16:25 services you know the customers are
16:27 paying for the status the paying for
16:28 that name okay so some examples of that
16:31 and this is not to say these things
16:32 aren’t quality per se but they aren’t
16:34 it’s not a given luxury cars and
16:39 designer clothes and Apple products are
16:41 a couple of examples that I was able to
16:43 find so the opposite of premium pricing
16:48 is economy pricing this is where you’re
16:51 doing bottom dollar pricing okay and it
16:54 depends heavily on selling a high-volume
16:57 products um you know to make up for
17:00 those low margins you you know you’re
17:03 gonna have high margins probably premium
17:05 pricing low margins with economy so you
17:07 got to sell a lot with economy so in
17:09 order to get away with economy pricing
17:11 you’ve got to have a good understanding
17:13 of your cost okay because those margins
17:16 are so low you can’t afford not to
17:18 understand what it takes for you to get
17:21 a product to market in terms of cost
17:23 okay because you you could either you
17:29 could price it obviously too low and be
17:32 selling at a loss and not knowing it or
17:35 conversely you could be pricing it too
17:38 high and leaving room for other
17:45 competitors
17:46 with you know a better grasp under cost
17:49 and can beat you on price because that’s
17:50 what you’re competing on is price you
17:52 know when you’re doing economy pricing
17:54 and a couple of examples that are warm
17:56 Walmart and private labels like you’d
17:58 find at the grocery store next one here
18:02 is premium decoy pricing this one gets a
18:04 little more advanced not quite as
18:06 straightforward so it’s a similar to
18:09 premium pricing
18:11 but it uses a similar product or service
18:16 at a much higher price so it’s priced on
18:22 the high end with a healthy margin okay
18:24 something to use a premium decoy pricing
18:27 you got you got an item a okay with the
18:30 with a healthy margin and that’s the
18:32 item that you really want to sell okay
18:34 but then you bring in item B which is
18:40 similar similar enough for a comparison
18:43 you know maybe with a little added value
18:46 but then it’s just priced through the
18:48 roof I mean it’s a ridiculously
18:51 overpriced and so what this does is it
18:54 plays on the concept of single option
18:55 aversion this is the name of the term
18:57 and it basically says that you know
19:02 customers are less likely to choose an
19:05 attractive product or service if there’s
19:06 nothing to compare it to so you know if
19:11 your business model is such that your
19:15 business is that you it kind of revolves
19:17 around one product you know that it
19:21 could present an issue for you when it
19:23 comes to marketing and sales because
19:25 there’s nothing to compare it to when
19:28 you’re when you’re pitching it to a
19:30 customer they you know people need
19:33 context we make sense of the world by
19:36 how we compare things to each other
19:37 things are things are better worse
19:42 I mean really you know we we categorize
19:45 everything in that way this car is
19:47 better and everybody has a different
19:48 opinion of course there’s no that one
19:50 universal opinion but you know in this
19:52 instance you’re you’re playing on that
19:55 kind of human tendency to just if you
20:01 know if you’re just presented with one
20:03 option well I don’t know is this a good
20:04 value or a bad value you know I’ve got
20:07 I’ve got nothing to compare it to so if
20:10 that’s your type of product you might
20:11 consider something like this add some
20:14 token bells and whistles price it way up
20:17 so then the item you’re actually trying
20:18 to sell looks good by comparison okay
20:21 they’re like damn this is a value you
20:24 know because this other thing that has
20:25 just a little bit more you know is
20:30 priced at this so this must be a good
20:32 value you know that it’s a it’s a little
20:35 bit of marketing trickery there so an
20:38 example the Apple products will do it a
20:44 little bit to where they’ll and I made I
20:47 put a copy of the link that I referenced
20:50 there at the bottom but Apple products
20:53 are have in the past I don’t follow
20:55 Apple that closely but like like a phone
21:01 with a little bit more storage will be
21:04 priced disproportionately high you know
21:08 to getting a little more value and but
21:12 they’re you know but they’re making it
21:14 bad option unattractive it’s there if
21:17 somebody wants it I mean somebody will
21:18 buy it because they want the best that
21:21 quote-unquote the best but you know
21:25 they’re really trying to sell the one
21:27 the more reasonably priced when the
21:29 middle the quote-unquote middle you know
21:31 the good better best they’re trying to
21:32 sell the better version so and then the
21:36 Economist is another classic example and
21:39 you’ll see quite a bit if you never
21:41 delve into this type of research in this
21:44 subject in terms of pricing that it’s
21:48 like
21:49 they sell the electronic subscription I
21:53 hope I’m not misquoting this and then
21:55 the electronic for less the print
21:56 four-way hider well hardly anybody wants
21:59 the damn print when I can just get it
22:01 electronically you know so you’re like
22:05 well why would I pay that much more this
22:08 electronic subscription alone looks much
22:11 more attractive so kind of went on about
22:13 that one for a while but it’s a you know
22:15 it’s kind of a fascinating thing I think
22:17 because of them you know the
22:20 psychological element to it okay so a
22:25 similar pricing strategy is bundle
22:29 pricing
22:32 so you’ve seen this no doubt I know my
22:37 internet company does it TV and Internet
22:41 bundled it’s you no way you pay him way
22:44 less for each you got automobiles with
22:48 extras you know sunroof leather seats
22:56 bigger engine the you know the GT model
22:59 whatever it may be they’re gonna you
23:02 know price it together an automobile you
23:05 can’t necessarily go get a sunroof extra
23:08 aftermarket I mean technically you could
23:10 I suppose but you know and that’s not
23:12 practical most people but excuse me the
23:16 games will bundle also you know Nintendo
23:21 Sony they’ll all sell you know whether
23:24 it’s a bundle of games or bundling the
23:27 console with the games so it you selling
23:32 items together and you selling them at a
23:33 lower price than you would sell them
23:34 separately and it gives a customer
23:37 better value customer recognizes that
23:39 makes attractive but when it does for
23:42 you then is also increased the sales
23:44 volume so included another link at the
23:46 bottom they’re gonna read a little more
23:48 about where I got those examples from
23:51 okay value-based pricing this is based
23:58 on you know and keep in mind like I said
24:01 these these can be combined they’re not
24:05 all mutually exclusive you don’t have to
24:07 pick just one so don’t just want to
24:10 reiterate that so now you base pricing
24:13 is where you price something based on
24:15 how much value your product or service
24:17 provides basically you know what’s the
24:20 utility it gives the the person who
24:23 purchased it you know if you’re selling
24:28 something that gives every every
24:32 customer infinite happiness for the rest
24:34 of your life and you’re selling it for a
24:36 dollar
24:36 well you’re not using value-based
24:38 pricing okay that’s that’s worth a lot
24:42 of money you know to have infinite
24:45 happiness for the rest of your life you
24:47 know you could charge almost anything
24:49 for that
24:52 so it’s it’s basically pushing the
24:55 threshold of what the customer is
24:56 willing to pay based off of your value
24:59 proposition similar to project pricing
25:01 which we’re covering a little bit it’s
25:04 you know cost is not critical in the
25:07 sense that you still need to be making a
25:09 profit of course you know there you
25:12 won’t be in business for long but it
25:14 might be that the value of what you’re
25:17 selling is not much above your cost well
25:21 then you need to look at lowering the
25:23 cost or increasing the value of course
25:26 flipside you know the margin might be
25:28 really big so not it’s not to be
25:32 confused something with another one we
25:35 talked about earlier value pricing of
25:37 course that was economy pricing where
25:39 you know you’re selling low margins
25:41 high-volume okay so in this case it
25:45 could be you know that luxury
25:46 automobiles would fall but fall under
25:49 that category like I said some might be
25:53 overpriced others might be priced at the
25:55 value they provide you know they’re
25:56 high-quality automobile that oh you know
26:00 that is reliable and beautiful and
26:03 everything you want
26:05 and you know it’s priced accordingly but
26:08 you if you’ve got the money you pay that
26:10 because that’s what it’s worth to you
26:12 another example might be professional
26:15 services or consulting okay you know
26:19 particularly those for a business if
26:22 they’re providing a lot of value if
26:23 professional service is going to help
26:25 you make a million dollars more in sales
26:27 well and charging you a hundred thousand
26:29 dollars potentially is it’s well worth
26:33 of you know that’s what it’s worth I
26:35 mean you’re still earning an excellent
26:37 return
26:40 this one’s psychological pricing this is
26:42 one obviously it can be easily combined
26:44 with others it’s a we’ve all seen it you
26:47 see it everywhere you know we think we
26:51 can see through it but you know research
26:53 says that it that it works that they
26:55 sell businesses sell more products and
27:00 services when they’re priced with that
27:04 99 cents eighty-nine cents or just you
27:07 know just shy of a certain threshold you
27:11 know it’s not by seeing a one at the the
27:19 beginning of the 1999 price it you know
27:21 I get you know again I’m sure you think
27:25 you see through it I think I do but you
27:27 know apparently not everybody does but
27:30 you know if I seen that one instead of a
27:31 two instead of just pricing is straight
27:33 twenty you know it they’re more they
27:38 feel like they’re getting more of a
27:40 bargain so you know you sacrifice very
27:43 little in revenue to potentially sell a
27:46 lot more so definitely a strategy worth
27:50 considering and like I said we see in
27:52 retail at a time and see with
27:54 automobiles you know car price to
27:57 nineteen thousand something 29,000 some
28:01 thirty nine thousand something you know
28:02 it’s a frequently relied upon strategy
28:08 okay
28:11 tration pricing
28:15 so this is a this is a potential
28:19 strategy to use the first startup it’s
28:23 typically one used by new market
28:25 entrants and it’s used to accumulate
28:28 market share with low pricing basically
28:31 swoop in say hey we’re brand new to this
28:33 market look how attractive this pricing
28:36 is give us a shot okay and you know
28:40 hopefully that the pricing is good
28:46 enough that it will compel people to try
28:47 your product or service that day they’ll
28:49 be like you know might as well give
28:53 these people a shot you know this is a
28:55 this a hell of a bargain you know and
28:58 maybe maybe it stinks hopefully not but
29:01 in this what they’re thinking you know
29:03 maybe this product or service stinks but
29:06 you know at this price I gotta at least
29:08 try it okay so it’s short-term strategy
29:10 you don’t if you do it for long term
29:12 you’re gonna be doing economy pricing
29:14 and you know that’s tough for small
29:16 businesses to do economy pricing they
29:20 just don’t have the economies of scale
29:22 that a Walmart or whomever does so you
29:27 know again you want to keep this
29:28 strategy to the short-term and be ready
29:30 to transition to a new strategy you know
29:35 to raising prices to a more appropriate
29:39 level later and hopefully by getting
29:41 people to try your product or service by
29:44 luring them with the penetration pricing
29:46 your unique selling proposition you’re a
29:49 quality customer service whatever it may
29:52 be will compel them to remain customers
29:54 then you know you’ll probably have some
29:56 fall-off of demand of course but you
29:58 know hopefully then you’ve got gotten in
30:01 there and claimed a little bit of the
30:04 market for yourself so you know you can
30:07 then move on to a new strategy build
30:11 your business off of that initial grab
30:13 of market share and a couple examples
30:16 businesses that have done this is
30:17 Netflix and not the Netflix is expensive
30:21 now by any means and this potentially
30:25 better value now than it was but you
30:26 know I mean what was it
30:28 $5.99 799 or something when it first
30:31 started you know very very inexpensive
30:34 and it’s worked its way up there since
30:36 and you know that people at that price
30:40 said I even if you know I mean trillion
30:43 find something to watch them here will
30:45 try it for $7.99 a month whatever you
30:48 know so they they penetrated the market
30:50 stole market share away from the cable
30:52 companies or the movie theaters
30:55 potentially or you know the the whole
30:57 gamut of different sub interest
31:01 industries that they compete against
31:09 you know Google Fiber did this I don’t
31:14 know what that’s priced at now but you
31:17 know if this was back when it first came
31:19 out and they had gigabit an Internet and
31:21 you know it was absurdly inexpensive I
31:25 think they kicked it off here not far
31:27 from me and was it Topeka or Kansas City
31:30 Kansas or something like that and you
31:34 know yeah in order to get people to try
31:36 it they went with the low price and I
31:38 would imagine the price has gone up
31:40 since then so you know any any business
31:46 that uses a low introductory price is
31:51 using penetration pricing strategy
31:56 so a strategy that runs in contrast to
32:00 that is skimming pricing okay now when
32:04 you see this used as when research and
32:07 development or costs or just the cost in
32:12 general of bringing a product to market
32:14 are high okay so there was a lot a lot
32:18 of a lot a lot of capital expended
32:21 before this product was even able to be
32:26 offered for sale okay so so the
32:29 reasoning is we’ve got to charge a
32:32 pretty high price just you know we’re
32:35 not we’re not gonna make as many sales
32:37 as we potentially could but we you know
32:40 we need to make big sales to get big
32:42 money coming in to recoup those costs to
32:45 get closer to breaking even you know do
32:49 to make some big strides towards
32:52 breaking even and then as time goes on
32:55 and you know the early adopters buy it
32:57 okay then you’re able to lower the price
32:59 a little bit and you know then people
33:04 are maybe you’re like okay it was this
33:07 now it’s this so that’s a bargain and
33:09 you to you know a few more customers and
33:11 so you’re selling more and your
33:13 economies of scale are getting better
33:15 and the price can continue to be lowered
33:18 and you know and for this particular
33:22 strategy and the businesses that use it
33:24 it’s often necessary to start lowering
33:29 that price because if it’s a rapidly
33:32 moving industry you know electronics
33:35 computer equipment whatever it may be
33:39 um you know you better you damn well
33:43 better lower that price because
33:44 something new
33:46 better fancier you know faster smaller
33:51 whatever it may be is is on the horizon
33:54 if is if it isn’t already there so you
33:57 know that the lowering the price isn’t
33:59 just to make a higher volume of sales
34:02 it’s like I said out of necessity
34:05 because what it is that you initially
34:07 brought to market it ain’t so cutting at
34:09 cutting edge anymore
34:10 okay so again this is a short term
34:13 strategy and like I said you’re selling
34:16 to early adopters and
34:17 it’s kind of the opposite of the
34:19 penetration pricing and you know it’s
34:21 the cutting edge technology you know
34:25 game systems with the recent
34:27 announcement of the PS 5 even though I
34:29 don’t think they priced it yet
34:31 that I’ve seen you know those gaming
34:35 consoles are always priced in that
34:36 manner with the skimming you know the
34:39 price their highest when they’re first
34:41 introduced and as time goes by that
34:43 price goes down and by the time there’s
34:45 a next-generation console out well
34:46 forget it you can pick up the second
34:50 generation console for pennies on the
34:53 dollar
34:58 trucking along here we’ve got
35:01 pre-emptive pricing and this is another
35:03 short-term strategy now this is one that
35:06 would be used by somebody’s already in a
35:08 market and is responding to a new
35:12 entrant into the market and what they’re
35:15 doing is the lowering pricing so it’s
35:19 similar to penetration pricing but again
35:24 they’re already established in the
35:26 market they’ve already got their market
35:27 share and they want to keep it okay so
35:29 now look in the game market share and
35:31 they want to keep what they got and you
35:33 see this used by monopolies and big
35:36 businesses they’ll even have lost
35:39 leaders in some instances you know
35:41 grocery stores who sell bread or milk
35:44 for a slight loss because you know they
35:48 the prospect of spending so little on
35:52 bread or milk is so irresistible to so
35:54 many customers well they’re gonna come
35:56 in for the bread and milk and they’re
35:58 just gonna do the grocery shopping there
35:59 because grocery shopping is a pain in
36:01 the ass they’re not gonna go to the new
36:04 grocery store and hang about it are
36:07 already at a grocery store you know they
36:08 just said that you know then they make
36:10 up the the lost margin on you know the
36:16 lost leaders with other higher margin
36:20 products or with volume and so what what
36:23 does I do you know of course that
36:24 discourages competition that discourages
36:27 the new guy the little guy from getting
36:31 into the market so this is a defensive
36:34 tactic basically and like I said not one
36:37 typically used by startups and some
36:39 examples you know it had it happens and
36:44 I mean I think Walmart you know their
36:45 grocery stores and it was Walmart of
36:47 course which is a little infamous for
36:49 this
36:49 I imagine Walmart still does it in some
36:52 respects but you know I they the example
36:59 I I found was a prescription prices
37:01 where they would sell some prescription
37:03 drugs you know sell them either at a
37:06 very low margin or as lost leaders and
37:08 you know prescriptions are can be a big
37:12 chunk of people’s budget and you know
37:15 the prospect of saving money on them is
37:17 like I said it’s irresistible well okay
37:20 so we’re gonna get our prescriptions
37:21 filled at Walmart and we gonna get back
37:23 in our car and drive a mile down the
37:26 road to go to the groats other grocery
37:28 store we just gonna do our grocery
37:29 shopping at Walmart you know well a lot
37:32 a lot of people you know and on my
37:35 mother she would she’d drive all around
37:37 town buying each individual item it’s on
37:40 sale from each individual grocery store
37:42 I think if if there were more than 24
37:45 hours in a day but most people are just
37:48 going to you know do the grocery
37:51 shopping there so you know I thought it
37:54 seems like such a kind of
38:00 I don’t know if sort of thing you feel
38:03 like is done all the time but I really
38:05 had our time find an example so I’m sure
38:07 there are more out there I’m sure it is
38:09 done and maybe it’s just not as
38:11 documented as easy as you might know as
38:14 you might think it is rather but anyhow
38:18 that it is pre-emptive pricing probably
38:20 not not something you’ll have to worry
38:23 about but something should be aware of
38:29 okay so cartel pricing we’re all
38:32 familiar with the word cartel and
38:36 you know the reason is you know because
38:41 this is sometimes how pricing is done
38:46 you know when they sell drug cartels
38:48 sell commodities of course you know
38:51 heroin you know heroin users not real
38:55 particular about their supplier as long
38:58 as the quality’s the same I’m
39:00 speculating here and not speaking from
39:02 experience and but you know drugs are a
39:05 commodity so it’s a it’s in essence a
39:09 gentleman’s agreement to keep prices
39:10 high so if you got two competitors it’s
39:12 like why sit here and fight on price you
39:17 know that just digs in to our margins if
39:21 there’s you know a few just a few of us
39:23 let’s just say you know nope this is
39:26 what we’re pricing it at okay and we’ll
39:29 compete through other channels you know
39:30 and drug cartels probably you know don’t
39:34 compete terribly fairly but in principle
39:39 you know like I said you would agree to
39:41 compete there other chance whether it’s
39:42 marketing or trying to lower your own
39:44 cost things like that you know to to get
39:49 an edge so it’s not a strategy that will
39:55 work with too many businesses in the
39:57 marketplace because you know between two
40:01 people two businesses okay three maybe
40:05 four
40:05 good luck five forget it you know I mean
40:09 I’m I’m you know speaking hypothetically
40:14 they’re you know the number it just
40:17 depends on them the business I guess but
40:19 the point being eventually if you have
40:22 too many competitors somebody’s gonna
40:24 take the easy road somebody’s gonna say
40:27 now I’m just gonna I’m gonna lower my
40:29 prices and try to steal market share you
40:31 know somebody will give in somebody will
40:33 cave and then that in turn forces all
40:37 the other market participants to do the
40:39 same thing so he got examples are OPEC
40:45 you know
40:48 drug cartels of course in the federal
40:51 reserve is in essence a cartel of banks
40:55 and Siemens in Europe and again I found
41:00 a link or references that example okay
41:06 so cost plus pricing this is a pricing
41:11 strategy that focuses purely on the cost
41:13 and it just adds a fixed percentage to
41:16 the cost of products or services so the
41:20 old legend was that Nebraska Furniture
41:24 Mart before Berkshire Hathaway bought it
41:28 sold it costs plus 10% and did a high
41:34 volume of business but this is still not
41:36 a pricing strategy I would recommend
41:38 recommend and you know Makana Cost
41:42 Accountant and
41:43 so I you know recognize the importance
41:47 of understanding your cost that this is
41:49 a kind of a lazy lazy pricing strategy
41:52 and cost by no means should be the only
41:55 factor to consider and when it comes to
41:57 pricing
42:01 examples that I found were cutting-edge
42:06 technology smart phones other
42:08 electronics
42:12 and that they were is a little hard to
42:14 find some more specific examples but
42:17 like I said there was a Nebraska
42:19 Furniture Mart I do remember that from
42:21 back when I read a lot of books on
42:23 Warren Buffett
42:27 okay so dynamic pricing this is a
42:34 flexible pricing strategy that changes
42:37 with demand so it basically prices go up
42:42 as demand goes down I’m sorry prices go
42:48 up as demand goes up excuse me
42:50 prices go down as demand goes down to
42:52 lure customers in and we’re talking that
42:56 these prices can change inside of a day
42:59 you know and so very quickly very very
43:03 dynamic it’s the name and you know a lot
43:07 of times you’re gonna need software with
43:10 a quality algorithm to keep up with
43:13 those changes in demand and to make sure
43:16 that you don’t get hosed and examples
43:18 are hotels and airlines
43:24 freemium pricing this is a combination
43:28 of the words free and premium premium
43:32 course and basically where you offer for
43:36 free a bare-bones version of your
43:39 product really just to kind of whet
43:41 people’s appetite give them a chance to
43:44 interact with it and see field like a
43:48 like a sample at a grocery store at
43:50 Costco or Sam’s or whatever and the goal
43:54 is of course to get customers to like it
43:57 your little free taste test and then
43:59 upgrade to a paid version and it’s in
44:04 some essence more of a marketing
44:08 strategy than a pricing one but you know
44:11 I did include it in here because it’s
44:13 worth we’re thinking about and you see
44:15 this a lot with the software and
44:17 software is a service in particular
44:23 okay so we’re getting getting down in
44:26 nitty-gritty here to more hourly pricing
44:31 this is a pricing strategy that’s
44:34 exclusively for services you know it’s
44:39 where you trade time for money and it’s
44:41 not advised I wrote a post on my other
44:44 side invest some money calm about
44:46 business models and kind of the
44:49 hierarchy and which are the most
44:51 attractive and trading time for money is
44:53 at the bottom it is the least attractive
44:56 and it’s not advised because you can’t
44:59 scale you can’t make more time in the
45:02 day no matter how hard you try no matter
45:05 what you do and you know it’s some
45:11 people when they first get into owning
45:14 their own business is bookkeeping or
45:15 freelancers or that do that and it’s
45:19 it’s simple in some respects certainly
45:22 but you know it’s a it just puts a cap
45:25 on your success so it’s not recommended
45:27 and but examples and there are examples
45:31 that put employees because that’s
45:33 exactly what most employees do you know
45:35 those that aren’t on some sort of
45:37 commission or large bonus program trade
45:42 time for money you know it’s what I do
45:45 and it’s ill-advised it’s not why you
45:49 got into business for yourself I mean it
45:52 you know aside from the freedom and the
45:55 control of course but you know
45:59 focuses on input you know your time and
46:02 labor or someone or another employees
46:04 time and labor it’s the same you can’t
46:06 create any more hours in the day for
46:08 other employees either but it focuses on
46:11 that input rather than the output that’s
46:13 the value received by your customer so
46:15 again not an advised strategy typically
46:19 but you know you have to be we’re aware
46:23 of its existence
46:29 project pricing is kind of the opposite
46:32 of hourly pricing and it’s also
46:34 exclusively for services because it’s a
46:37 flat fee charge for a deliverable it
46:41 might include you know products in there
46:47 too in terms of the pricing so a may be
46:51 exclusively for services but it’s
46:54 typically a services pricing strategy
46:57 for services and similar the value
47:00 pricing you know the fee you charge is
47:03 for deliverable and it’s hopefully based
47:06 on the value received by the customer
47:08 for that deliverable and it focuses on
47:11 the output you know the customers value
47:12 received rather than the input time and
47:14 labor some examples that do this it can
47:18 be done with some of the other examples
47:19 bookkeeping freelancing and that but you
47:23 know other examples are consulting
47:25 contractors and freelancers like I said
47:30 they can do it too so alright those are
47:33 the pricing strategies and I’ve been
47:36 going on for a while here but keep
47:41 pushing along and
47:45 talk about a little bit now about some
47:46 factors to consider when you’re talking
47:50 about pricing and some of those main
47:54 factors to consider are costs your
47:56 customers competitors new products and
47:59 market segmentation segmentation rather
48:02 get into that here so costs and pricing
48:07 I said cost plus is not typically a
48:13 recommended strategy but it is critical
48:16 that you understand your cost okay so
48:19 again just because I say cost less is
48:21 and how you want to pry something
48:22 doesn’t mean you can just be willy-nilly
48:24 with understanding your costs critical
48:26 that you understand your cost you want
48:28 to get as accurate as possible knowledge
48:32 of what each product and service cost
48:34 you deliver to customers okay so you
48:36 know your true margins and keep in mind
48:38 cost is more than labor and materials
48:40 there’s overhead there’s sgna expenses
48:44 and there’s just the manner in which you
48:46 allocate costs okay there’s a lot it’s
48:48 there’s no cut and drying method for
48:50 doing that some are going to be better
48:52 than others
48:53 some are gonna be more accurate than
48:55 others is what I mean an activity-based
48:58 costing I’ve got a page on that on the
49:02 website and you know that’s a generally
49:07 regarded as a well it’s certainly more
49:10 accurate than just generic costing but
49:15 excuse me it’s also a very heavily
49:18 involved process so not to be taken
49:23 lightly but if it’s done and with some
49:26 with some sense and taking seriously and
49:29 seeing through can provide some good
49:31 insights okay so you know the other
49:34 thing about constitu is categorization
49:36 ok that’s important with whether you you
49:40 understanding what of your costs are
49:43 fixed and what are variable because this
49:44 is gonna impact your operating leverage
49:46 you guessed it another subject I have a
49:50 post on on the website and you know
49:53 operating leverage to use the hi fix use
49:56 of five high fixed costs is
49:58 it gives you the ability to learn
50:02 extraordinary returns if you can sell
50:04 enough
50:05 okay so customers ultimately when it
50:09 comes to pricing your customers have to
50:10 buy in okay you have to understand what
50:15 they expect in terms of customer
50:17 services quality and of course pricing
50:20 and you know customer service and
50:25 quality aren’t gonna affect your cost so
50:27 it’s kind of a circular circular sort of
50:30 thing a feedback loop and you want to
50:32 know your customer avatars I talked
50:34 about that on some of my business plan
50:37 posts particularly and get down here
50:41 some of the earlier ones what is it yeah
50:47 business plan demand talks about
50:49 customer avatars and that’s basically
50:51 the demographic makeup of your customers
50:54 you know that you’re kind of in terms of
51:00 gender age income all those demographic
51:05 factors what you’re you know who your
51:10 customers are so you want to know them
51:12 okay you wanna know what compels them to
51:14 make purchasing decisions and beyond
51:16 that you want to have a firm grasp on
51:19 your unique selling proposition
51:20 something I’ve written about on invests
51:23 the money website and you know this is
51:27 basically what makes you your business
51:29 unique okay and this is how you separate
51:33 yourself from your competitors and you
51:35 know can can then charge what charge
51:39 your best price
51:42 competitors you’re gonna want to do
51:44 little detective work on on them and
51:48 understand you know how they position
51:50 themselves with strategies they use how
51:53 much do they offer in terms of customer
51:55 service and quality and what is their
51:57 unique selling proposition okay because
52:00 you know your customers are making
52:02 choices between you and competitors you
52:05 want to understand who you’re up against
52:07 okay you want to you want to do your
52:09 scouting report
52:12 so new when it comes to new products and
52:14 pricing and in this case we might be
52:16 talking new to you not the market and
52:20 you know a lot of times you do want to
52:23 come out of the gates and try to capture
52:25 market share quickly and have a high B
52:27 through penetration pricing strategy but
52:30 it depends on the market saturation
52:32 depends on the sophistication the
52:34 competitors whether that’s the strategy
52:36 you have to adopt but again I want to
52:40 remind you that is a short-term strategy
52:43 it needs to be part of a larger plan and
52:45 larger plan you know when it comes to
52:48 new products to don’t discount the value
52:50 of transparency and authenticity with
52:52 your customers you know when especially
52:56 if you’re making direct sales you know
52:59 why are you charging what you charge
53:01 okay a customer like might like that you
53:05 know they understand you’ve got to make
53:06 a profit and you know if they get taken
53:10 care of and feel like they’re in good
53:12 hands they’re a lot of times might be
53:15 willing to pay a little higher price and
53:18 you know they they appreciate you being
53:20 upfront and really given them the
53:24 information they need to compare the
53:27 value proposition between you and the
53:29 competitors so you know don’t as a rule
53:34 of thumb
53:34 yeah B be transparent in that respect I
53:37 think your customers will probably
53:39 appreciate it and then market
53:43 segmentation pricing I touched on this
53:46 earlier you know not all your customers
53:50 are the same different avatars other
53:52 differences that could really affect the
53:54 cost that’s needed to serve those
53:56 customers geography the amount they buy
54:00 and the timing of the sales you know did
54:04 they buy off and do they buy in peak
54:07 season not peak season things like that
54:09 okay so we’re not talking about price
54:11 discrimination here charging essentially
54:15 the same customer customers to different
54:19 customers to different prices no I mean
54:21 we’re talking about real things that
54:23 effect you know that you can justifiably
54:26 charge different prices for so don’t you
54:30 know depending on your business don’t
54:32 just make a blanket
54:35 prices pricing strategy you know think
54:37 about is it are there certain customers
54:40 that you could and should charge more
54:42 because they cost more to serve because
54:44 you know they’re getting a higher value
54:46 whatever it may be last thing we’ll
54:51 touch on here before the pricing tool is
54:57 the business plan and pricing okay so
54:59 like I said this is part of a bigger
55:02 series on business plan in particular
55:07 you know market research for a business
55:09 plan and you know pricing effects market
55:14 research of course who your competitors
55:16 are gonna be and it’ll affect the demand
55:20 you know demand and pricing are more you
55:25 know generally speaking inversely
55:28 related though you know that can be
55:30 worked around pricing will affect your
55:33 market size your serviceable available
55:35 market and the serviceable obtainable
55:37 market what you charge in price might
55:41 affect the location of your business
55:42 okay some locations are going to be more
55:44 conducive to higher prices and/or lower
55:47 prices the demographics where you are
55:49 you know he you got to think about that
55:52 again depends on your type of business
55:56 it might affect how you calculate market
56:00 saturation and I think that was my last
56:03 post on
56:05 market research yep market saturation
56:07 okay
56:09 and not post talk about finding and
56:12 setting a benchmark okay as you’re
56:14 researching for your business plan or
56:17 just for your annual planning you know
56:23 your pricing will affect what you choose
56:26 your benchmark and number four will
56:28 determine you know how Sacchi
56:32 saturated the market might be it’ll
56:35 affect your marketing of course and
56:37 it’ll affect your financial projections
56:39 of course you know your budgeting
56:42 capital budgeting operating budgeting
56:45 and financial budgeting and all of your
56:49 income state or all of your financial
56:50 statements income balance sheet and cash
56:52 flow okay
56:57 let’s talk a little bit about tool for
56:59 pricing I will put a link in the
57:01 description and this tool and there’s a
57:05 little snapshot of it
57:06 now I’ve got it up here so I can
57:09 directly reference it too but it’s in
57:12 the slides there and it’s inspired by
57:15 something called a Van Weston dorp as a
57:18 price sensitivity meter or just price
57:21 sensitivity meter for short
57:24 Dutch fellow I think came up with it and
57:28 what you’re doing in essence when you
57:31 use this tool you’re answering four
57:33 questions for a range of prices so for
57:37 for every price
57:40 in this range or not you know not every
57:43 price to the penny but you know for a
57:46 bunch of different prices you’re
57:47 answering four questions okay
57:49 these questions are what percentage of
57:51 people would question the quality of
57:53 this product or service at these prices
57:56 okay
57:57 ie they would think it’s too cheap
57:59 something’s wrong with it
58:00 it’s none nothing worth a damn is going
58:04 to be this inexpensive okay what
58:07 percentage of people would think that
58:08 the product or service is a bargain at
58:10 these prices okay so another way of
58:14 thinking that is it’s not expensive it’s
58:16 a bargain alright for each of those
58:20 prices what percentage of people would
58:22 think this product or service is getting
58:24 expensive so it’s no longer a bargain
58:26 it’s just it’s starting to get any
58:29 expensive range okay and what percentage
58:33 of people would think this product or
58:35 service is too expensive to these prices
58:38 ie that one doesn’t need an ie too
58:42 expensive too expensive you know what
58:44 that means I know what that means
58:48 okay so those are your four questions
58:50 and so when you answer these four
58:52 questions over a range of prices okay so
58:56 right here see here we got our range of
58:59 prices and we’re answering this question
59:01 the percentage of people that would
59:04 think
59:07 you know that would answer these
59:09 questions as follows
59:11 or is it shown over here at these prices
59:13 and shown here and what that does is
59:16 graph it out for you and then this well
59:19 I put in the table here to give you the
59:21 exact number but then you can see it on
59:22 the graph too and each of these points
59:24 where they cross provide you with the
59:27 information okay a couple of links real
59:33 good links at the bottom there on this
59:37 subject so like I said provides pride
59:44 the graph and the table provides pricing
59:47 insights and ideas and a what’s known as
59:50 a range of acceptable pricing okay so
59:53 the intersection of lines what do they
59:55 tell you all right
60:07 and I didn’t do this right well I’ll
60:09 tweak this table okay so we’ve got
60:17 marginal cheapness okay and if you’ve
60:22 ever watched my videos before which you
60:24 probably haven’t because not many people
60:25 have but you know I’m not above tweaking
60:29 a table on the fly here
60:43 okay
60:51 okay so the first one here we’re
60:53 questioning quality and getting
60:55 expensive intersect this is known as the
60:57 point of marginal cheapness okay or PMC
61:00 it means that any lower of a price could
61:06 mean that you’ll lose too many sales to
61:07 a perceived lack of quality okay so you
61:14 know there are there are basically
61:17 already quite a few people who think
61:19 that the product is cheap bordering on
61:22 too cheap so lowering it anymore
61:24 in theory isn’t gonna give you a bigger
61:28 volume of sales to offset the people
61:32 that just won’t buy it because they
61:33 think it’s not worth a damn okay so the
61:37 next point the optimum price point is
61:39 they call it and doesn’t mean you have
61:40 to choose this price point it’s just
61:43 this name is where the same percentage
61:48 of people and this is hopefully a low
61:50 percentage of people
61:52 feel the the product or service is too
61:55 expensive and they think the quality is
61:58 questionable okay so you’ve got both it
62:00 this is where both extremes intersect
62:02 okay but where they intersect this hope
62:06 again hopefully a low percentage because
62:08 these people aren’t going to buy in
62:11 either instance because they’re gonna
62:13 either question the quality or they’re
62:15 gonna think it’s too expensive its
62:18 overpriced so it’s the point you’re
62:20 minimizing those extremes okay the next
62:29 one is indifference price point where
62:32 bargain and getting expensive
62:44 intersect
62:50 so here this is the same hopefully high
62:53 percentage of people are in that middle
62:57 ground okay where a lot of them and and
63:01 this is the one where I see the most
63:03 kind of people who’ve written on it
63:05 recommended that you get your price if
63:07 you’re you know again I’d take
63:10 everything into consideration but this
63:12 is a good starting a point okay
63:14 ironically not the quote unquote optimum
63:16 price point just what they were named
63:18 and you know and I guess the name stuck
63:21 but the rationale changed over the years
63:23 it’s kind of an old model but so it’s
63:28 the same again hopefully high percentage
63:30 of customers feel the product is it’s
63:31 just starting to get expensive and same
63:35 percentage of people think it’s a
63:36 bargain okay so these are the people
63:39 they’re gonna make purchases all right
63:42 so that you know again this is where
63:48 potentially you would have the highest
63:50 volume depending on the quality of your
63:51 information and if finally the last one
63:54 is the point of marginal expensiveness
63:57 okay so bargain and too expensive where
64:00 those lines intersect
64:07 so it’s basically the same as the point
64:13 of marginal cheapness just flipped on
64:16 its head you know it means any higher of
64:18 a price you
64:21 you know you just gonna see too big of a
64:24 drop-off in in demand to to really help
64:32 your sales okay if it gets any more
64:35 expensive demands probably gonna fall
64:37 off and there just aren’t enough people
64:39 that feel that this is you know beyond
64:45 this point and there aren’t a big
64:48 percentage of people they’re gonna feel
64:49 that you know that either this is
64:56 a bargain or even getting expensive you
65:00 know beyond this point a lot of people
65:02 are gonna start to think it’s too
65:03 expensive too many people okay so you
65:08 know you you do that you fill this
65:11 information out you know the
65:13 intersections are over here on the table
65:15 you can see the prices but for
65:17 everything I entered up here here’s our
65:19 point of marginal cheapness eighty four
65:22 ninety nine any less than that so many
65:24 people are gonna think that it’s junk
65:26 and it won’t buy it the demand will be
65:29 there you know we got our optimum price
65:31 point ninety three thirty two and down
65:36 here we’re same percentage of people or
65:39 if the question quality and think it’s
65:41 too expensive that’s where the extremes
65:43 are minimized okay we got our
65:45 indifference price point here where our
65:48 moderate our purchasers are maximized
65:50 percentage-wise
65:51 that’s a $115 and then we got our point
65:56 of marginal expensiveness beyond this
65:57 too many people are going to think it’s
65:59 too expensive the demand won’t be there
66:03 so yeah like I said they and their
66:08 sections are over here and we’ll go over
66:10 how to use the table here next
66:14 almost done two more slides hang in
66:17 there I’m trying to hang in there myself
66:19 been going on an hour in six minutes
66:21 ended up my videos always go longer than
66:26 I anticipated but you know it’s a labor
66:29 of love
66:30 sure selling a labor of monetary reward
66:34 but nem okay how do you use the price
66:38 sensitivity meter well if you can
66:41 conduct an actual survey of customers or
66:43 get your hands on that information
66:44 otherwise and great use it okay
66:49 if you can’t do that
66:53 indefinitely research it further if
66:55 that’s the path you’re gonna take cuz
66:57 you want to understand the wording of
66:58 the questions there’s ill you know it’s
67:00 kind of an art unto itself okay
67:03 obviously I’m using a hypothetical
67:05 example here and just speculated but um
67:10 you know if you don’t if you don’t think
67:12 you can practically conduct the survey
67:14 or get this information from potential
67:15 customers then you have to speculate so
67:19 first thing you do is enter the average
67:21 or medium price you know take them
67:24 whatever the first price that comes to
67:26 mind
67:27 okay this doesn’t have to be exact and
67:29 enter it right here in h2 okay so from
67:31 there it’s going to calculate down to
67:34 zero and it’s gonna calculate up give
67:37 you a range of prices up to double the
67:39 price okay that’ll happen automatically
67:45 again I’ll make the point if you’ve ever
67:48 used any of my other tools you know the
67:50 white cells okay that’s where you put
67:53 information in shaded cells have
67:55 formulas okay so don’t type over them
67:57 type in the white cells and excuse me
68:01 you’ll be good to go
68:05 okay so for each question and are the
68:07 percentage of customers who would or you
68:09 think would agree so at zero well it’s a
68:16 hundred and a hundred okay so we’re
68:18 going to say
68:21 everybody would question the quality at
68:24 zero and by default everybody would
68:28 think it’s a quote unquote bargain there
68:31 and you know this just has to do with
68:34 if you enter zero here well first of all
68:38 it’ll give you an error okay because it
68:40 kind of violates the rules it’s
68:44 less people are always gonna question
68:46 the quality then think it’s a bargain
68:47 okay less people are always gonna think
68:51 it’s too expensive and think it’s
68:53 getting expensive okay so me describing
68:57 it I might not do it justice
69:01 if you tinker around with this a little
69:02 bit I think it’ll it’ll become intuitive
69:05 you know it just takes a little getting
69:06 used to and it’s you know in essence you
69:09 want your lines like this so like I said
69:11 this question quality is the blue line
69:13 here is always less than the red line
69:16 alright because you know this is worse
69:22 than bargain
69:24 okay so fewer people are gonna think
69:26 that conversely too expensive it’s
69:30 always gonna be fewer people and think
69:32 it’s getting expensive okay and you see
69:35 the lines sloped down this way for the
69:37 bottom to slope down this way for the
69:39 top so again there’s logic worked into
69:42 the table here where you can’t go from
69:44 oh well ninety percent people question
69:47 quality at twenty but ninety five are
69:49 gonna question it at forty well that
69:51 wouldn’t make sense okay why would more
69:53 people question the quality of forty
69:55 dollars than would at twenty twenty is
69:57 less than forty so if you try to do that
70:01 that it’ll say no no violates the rules
70:06 try again and that’s just to keep you
70:08 from entering information that you know
70:14 would basically render the tool useless
70:16 so I put that in there for your own good
70:18 you know and particularly as you’re kind
70:20 of like getting used to it tinkering
70:22 with it
70:25 you know it it just helps got as kind of
70:29 a check they’re just like hey you know
70:31 that’s not what you want to do and like
70:32 I said you’ll get used to it and you’ll
70:33 you’ll understand become a little more
70:35 intuitive to you that at first glance it
70:38 if you’re just watching this video it
70:39 might not be but again I would encourage
70:40 you to download it try it a little bit
70:43 and read up on it some more you know
70:45 they there might be a damn good
70:49 possibility someone else explains it
70:50 better than I do okay so talk a little
70:54 bit about the the logic here question
70:57 quality and bargain must be equal or
71:01 decrease as the price increases okay
71:04 price goes up fewer people are gonna
71:07 think it’s a bargain fewer people are
71:08 gonna question the quality you know
71:11 question quality it means that it’s so
71:14 low something must be wrong with it
71:16 why are they trying to give this away
71:20 okay conversely getting expensive and
71:24 too expensive must be equal as the price
71:27 increases or increase okay as the price
71:32 increases more people are gonna think
71:33 it’s too expensive more people are gonna
71:35 think it’s getting expensive all right
71:37 it’s pretty straightforward okay so the
71:40 percentage that question quality must be
71:42 equal to or lower like I said earlier
71:44 than think it’s a bargain
71:45 if you were you know this is a worse
71:52 description okay you know so there’s
71:57 always gonna be fewer people that think
72:00 that or there has to be in terms of this
72:04 within the context of this tool you know
72:08 anything’s possible but you know like I
72:11 said this is just kind of the logic that
72:12 you have to use to be able to get get
72:14 anything from this tool because if you
72:15 throw this logic out the window then the
72:17 tool is useless and you know so
72:23 and I touched on earlier so the
72:24 percentage that feel it’s too expensive
72:25 must also be equal to or lower than the
72:27 percentage to feel it’s getting
72:28 expensive fewer people are going to
72:30 think it’s too expensive I think it’s
72:32 just starting to get expensive game
72:35 trechie present prevents this logic can
72:38 be violated your
72:44 losing point of marginal cheapness
72:45 optimum price point indifference price
72:47 point and point of marginal
72:48 expensiveness are automatically
72:50 calculated and the graph is
72:51 automatically updated so for example
72:56 like if we take this and say this the
73:01 question quality it was 15 10 5
73:08 you see a little bit see the graph
73:11 change down here and then with some of
73:14 those first edits he saw the price the
73:18 point of marginal cheap cheapness change
73:20 see it jumps okay because it changes all
73:26 right so it’s the same as you you know
73:28 particularly as you get to update and
73:29 these values in the middle that’s where
73:30 you gonna see these changes in the
73:32 prices but you’ll see the graph a bit II
73:36 no matter where what changes you make
73:39 some ok and went on our fifteen seventy
73:45 five minutes yeah
73:46 it’s a long one I’m done you know I did
73:51 included this slide in with mostly with
73:54 my quickbooks online videos and it
73:59 doesn’t directly apply here but i
74:00 slipped it in anyways and you know
74:02 depending on where you’re at with your
74:03 bookkeeping if you DIY in it and you
74:08 hate it and you know you want to work
74:13 more on your business than work in your
74:14 business and do less data entry because
74:17 you think that’s boring and you’re right
74:19 then check out bot keeper you know they
74:23 use AI to automate your bookkeeping
74:25 tasks they can do it in quickbooks
74:27 online and like i say gives you the
74:29 opportunity help your business grow it
74:32 spend less time on menial tasks and
74:35 there will be a link down in the
74:37 description for that
74:41 okay that’s all I got man if you stuck
74:45 with me thank you hope you found some
74:48 value there some things to think about
74:50 and like I said pricing is a complicated
74:53 manner but when we’re spending time on
74:57 check out the tool try it again I you
75:00 know don’t let spreadsheets scare you I
75:02 try to make my spreadsheets as
75:04 simplistic as possible and give you the
75:07 documentation you need to use them and
75:10 get value from them because that’s what
75:11 they’re there for
75:12 you know so any you know the old and
75:17 it’s an old saying I’ve only seen it
75:19 said once and I thought it was great
75:20 though they said you know better to make
75:23 mistakes in a spreadsheet then in real
75:26 life you know when I’m not doing the
75:28 quote justice but something like that
75:30 but I am I’ll leave you all with that
75:33 thanks for watching
75:35 take care

Pricing strategy example

As has been customary for my business plan posts, I’ll be trying to apply what write about (or record, in this case).

I’ve been using a startup that seeks to manufacture an all-natural topical hair regrowth treatment for my examples thus far. Though the previous post on market saturation called the viability of that idea into question – I’ll continue to use it for consistency’s sake.

As far as pricing strategies go, I knew I wanted to use psychological pricing – because why not? If it convinces a few more people to buy than would have otherwise, it’s worth it.

Also, due to the nature of the product (vanity) I always figured that premium pricing would be appropriate. Not excessive, but I knew I wanted to price on the high end. Again, I can always run promotions.

I also wanted to be mindful of value. This is, admittedly, not a miracle product. It’s just a supplement. If it cured all hair loss, I could charge just about any price for it. But, it doesn’t. So, I need to be mindful of just how much value I’m providing.

With those strategies in mind, I went to Amazon and searched for competing products. I did this for both men and women because I thought it would be smart to price those customer segments differently. I could make slight tweaks to the formula to justify the difference in pricing.

I thought that a women’s hair regrowth product would be priced higher. The reason I thought this was because of the (surprising) preponderance of women concerned about hair loss. I was wrong, however. Women’s hair regrowth products tended to be priced lower than men’s.

After getting a feel for the pricing for each segment, I plugged my assumptions into the Price Sensitivity Meter.

Here’s what I came up with:

Men’s pricing: $35.49 for a one-month supply.

mens product price sensitivity meter
Click to enlarge

Women’s pricing: $29.49 for a one-month supply.

womens product price sensitivity meter
Click to enlarge

Credit Memos in QuickBooks Online – For Accurate Financials [VIDEO]

qbo credit memo video featured

Video transcript

00:00 QuickBooks Online credit memos ensuring
00:02 accurate reporting okay so I let’s start
00:06 off your video off with a quick answer
00:08 so that somebody just needs to know
00:11 where to navigate to can get the
00:14 information they need the as you can see
00:17 there’s kind of a lot of aspects a lot
00:20 of quick answers to this video I will
00:21 start with the most fundamental which is
00:23 how to actually create a credit memo
00:24 okay and that’s easy enough that it is
00:28 done by going up to the new button and
00:30 under the customers heading you’re gonna
00:33 click on credit memo okay so once you
00:36 have a credit memo in there so you want
00:38 to apply that credit memo to an invoice
00:40 for a customer that’s new receipt
00:44 payment and enter the pertinent
00:56 information there back you out okay say
01:06 that you’re not able to do that ideal
01:09 thing where it makes more sense to issue
01:11 a refund rather than a credit memo you
01:14 can do that also in the new button and
01:17 hit refund receipt under the customers
01:21 column
01:34 and you’ll select the amount of the
01:36 refund there and fill out all the other
01:38 pertinent information about the customer
01:40 and then finally the customer request
01:43 statement or if you send out statements
01:45 as a matter of procedure then that’s
01:49 going to be a little different area
01:50 that’s gonna be the sales menu and
01:53 customers and you’re gonna select a
01:55 customer those sales customers okay you
02:01 just select the customer and batch
02:04 actions it’s a little tough to say and
02:07 create statements pick your statement
02:11 type your date range and send it the
02:15 customer okay so that’s it for the quick
02:19 answer now I’m gonna get into a little
02:22 more detail there’s a lot to cover here
02:25 so we’ll start plugging away okay so
02:32 first of all what our credit memos
02:35 excuse me
02:37 credit mine was the ability to credit a
02:38 customer for a particular dollar amount
02:41 next time that they receive an invoice
02:43 the credit will reduce the amount that
02:45 they owe it’s not a refund not the same
02:49 thing similar in nature but not the same
02:52 cash does not go back to the customer
02:55 which all things being equal is good you
02:58 don’t want cash leaving a business if
03:00 you can help it
03:01 it can be reflected on a customer
03:03 statement of course and should be and
03:06 will reduce the amount of accounts
03:10 receivable that you have once you’ve
03:12 created a credit memo okay so why use
03:14 them you know changing a transaction
03:19 like a past transaction can create
03:23 confusion you know if you’re tweaking
03:26 the amount that you sold it for or start
03:29 fidgeting around with you know standard
03:32 prices and and that sort of thing you
03:35 might not know the details of why you’re
03:38 doing what you’re doing so you know your
03:40 books could become out of balance if the
03:42 transaction was in a previous period too
03:44 so you know in simply discounting the
03:49 next transaction along the same lines
03:51 isn’t gonna tell the whole story you can
03:53 look back a year from now two years you
03:56 know you could send out a statement to
03:57 the customer they weren’t clear about
03:59 what happened and you don’t remember if
04:01 you deal with a lot of customers a lot
04:03 of transactions or somebody else in your
04:05 organization did it or you didn’t do a
04:08 credit memo but edit a transaction it
04:10 just can create confusion so you know a
04:13 credit memo accurately portrays the
04:15 events that took place okay it creates
04:17 what they call an audit trail it you
04:21 know allows you to look at it and
04:26 basically do what I out on this channel
04:30 is to make sure your accounting system
04:33 matches reality you know so it’s
04:37 beneficial in those terms and you know
04:43 really the the correct the best practice
04:46 so to speak when it comes to giving a
04:48 customer credit you know and a credit
04:51 memo is preferable to a cache where you
04:53 fund all things being equal sometimes
04:55 you’ll have to do a refund perhaps but
04:58 you know the reason for that is because
05:00 the old finance or basically what
05:03 corporate finance is built on a dollar
05:05 today is worth more than a dollar
05:06 tomorrow you want to keep that cash in
05:08 the organization so you can use it so
05:10 you can use it to pay employees so you
05:11 can use it to pay vendors okay so you
05:14 can reinvest it in your business and if
05:16 you send cash out to the customer
05:19 there’s no guarantee that they’re going
05:20 to return with that cash okay if if you
05:23 can get away with using a credit memo as
05:25 opposed to a refund then it incentivizes
05:27 them to come back their next purchase is
05:30 going to be less it’s going to have a
05:33 credit applied so you know it’s that’s a
05:37 couple of the reasons that a credit memo
05:39 is preferable to a cash refund with
05:43 QuickBooks Online it can be applied
05:45 automatically this is something you
05:47 specify in accounts and settings to
05:51 automatically when you create a credit
05:53 memo to apply to next invoice but yet
05:56 like I said you have to turn that
05:57 setting on
05:59 so we’ll get in a little more detail
06:02 rather than a quick answer rushing
06:04 through how to create a credit memo
06:09 again you’re gonna go to the upper left
06:14 do new button bit credit memo will
06:19 appear under customers credit memo and
06:25 then you’re gonna pick your customer
06:26 that’s going to receive the credit memo
06:32 will use won’t Duke’s basketball camp
06:36 again so you need to specify what the
06:45 credit memo was for if it’s you have to
06:50 use your judgment here if it’s in
06:52 regards to something being miss you know
06:59 something wrong on the invoice to the
07:01 customer or something an error involving
07:05 a particular product or service you can
07:06 select that particular product or
07:08 service and edit the quantity and/or
07:10 rate rate over to the right here or
07:15 potentially you could create a non
07:17 inventory product or service and
07:22 basically edit the description to say
07:25 this is a credit for you know the
07:31 customer was upset about the customer
07:33 service or something or whatever the
07:34 reason may be you know just so again so
07:37 you’ve got something a thorough
07:39 description there so you know when you
07:41 look at it years from now what you did
07:43 this for so maybe we miss billed if
07:50 that’s even a term build an error for a
07:56 rock fountain to Duke’s basketball camp
07:59 and we want to issue a credit memo for
08:03 $275 08:10 okay so we enter that information
08:14 product or service it is optional you
08:16 can just enter a quantity or rate also
08:19 and then you’re gonna hit save and new
08:23 if you want to do another you have a
08:25 couple credit memo standard Savin San to
08:27 email them the credit memo or just save
08:30 and close to exit in this case you can
08:33 preview it if you’re sending it to the
08:34 customer and you know actually let’s do
08:38 this let’s just delete this and let’s
08:44 just say we’re going to credit the
08:45 customer $275 they’re no product just we
08:49 messed up here’s our credit for $275
08:56 okay so that got sent to the customer
09:00 this is a sample company so didn’t
09:02 really send it to anybody but now it’s
09:05 in a system for Dukes basketball camp
09:08 okay so you expanse of all camp comes
09:11 back to us for more landscaping services
09:13 that’s our sample company that’s the
09:15 business they’re in and we’re gonna play
09:18 that credit to the next invoice so have
09:21 to have an existing invoice to credit of
09:23 course and it’s only necessary if
09:27 automatically applied credits like I
09:29 mentioned and account settings isn’t
09:31 selected and to do so you go to new the
09:35 upper left button receive payment and
09:44 hopefully there’s a default invoice in
09:46 here for Dukes basketball camp let’s see
09:56 doesn’t have an open invoice okay so I
10:00 picked the wrong customer there let’s go
10:03 with Geeta okay
10:06 so we’re gonna select we chose this
10:12 customer we’re gonna select the
10:13 appropriate invoice with a checkbox and
10:15 then there we go and then down below
10:24 here we would have a credit section that
10:30 we could apply to Gita’s let’s back out
10:36 of here and do it the right way
10:39 new credit memo and let’s apply it for a
10:51 friend eat it
10:57 let’s see I’m just doing them out here
11:03 over the 275 there okay now we have a
11:17 credit memo and forget it – now we will
11:25 go to new receive payment we know Geeta
11:30 has at $623 employees has standings
11:33 there I’m
11:45 is that and actually in this case they
11:51 are automatically applied
11:53 so you’ll notice the original amount 629
11:55 I misspoke but here’s the balance
11:58 at $275 doesn’t itemized it here but
12:02 you can see that it did apply it on the
12:06 next invoice if it’s not automatically
12:10 applied like I said it’ll appear down
12:11 here below where you can select the
12:12 credits that you want to apply to credit
12:14 memos to the invoices you’ve selected so
12:18 when we applied that save and send to
12:22 Geetha and hopefully it will show
12:26 applied on her PDF here no it doesn’t
12:36 that’s a little bit of a shortcoming a
12:37 little more detail would be good there
12:39 but what’s important is Geetha gutter
12:43 credit
12:44 okay so Geetha is a happy customer once
12:46 warm and you know we go back about our
12:50 business
12:52 so issuing a refund now let’s say Geetha
12:56 said no I’m never doing business with
12:57 you again I’m outraged you know it’s a
13:01 bad situation
13:02 I want to refund okay then to issue a
13:06 refund again to new we’re gonna go to
13:08 refund receipt this time the customers
13:10 column we’re gonna choose Geetha from
13:13 the drop-down customers refund receipt
13:28 choose geet okay and we want to choose a
13:38 refund payment method okay we’re gonna
13:41 do cash we’re gonna do credit back on
13:44 our credit card will do check for Geeta
13:52 and where it’s coming from want to
13:57 select that and we want to enter an
13:59 amount to that $75 and hopefully that’s
14:06 it for the refunds were issuing so we’ll
14:08 hit save and close and Geeta
14:14 there goes refund issued $275 okay now
14:22 it’s getting a little more detail about
14:25 statements statements provide
14:28 transparency to customers about their
14:30 account standing about the details of
14:32 credits refunds and that sort of thing
14:33 unfortunately the the receipt that we
14:37 issued early to get it didn’t I mean she
14:40 would probably know but it didn’t say
14:42 you know hey and you know and this is
14:44 just a preference of mine I want to know
14:46 here’s what it was you know the cost of
14:51 what I purchased from you here’s what
14:52 the amount it was this kind of buy is
14:55 and here’s the net amount that I would
14:57 owe and you know and I paid and here’s
15:00 my receipt detailing all that I didn’t
15:04 do that but the detail should be on the
15:06 statement so how to create a customer
15:11 statement it’s time again we don’t go to
15:14 new button we go to the sales menu with
15:18 select customers and we are already here
15:20 so sales customers that’s where we are
15:22 now okay then I’m gonna check box for
15:26 let’s look at eat as a count here for
15:29 the customer we want and you can do this
15:34 as in batch so you can do what have you
15:36 select here for all customers in this
15:37 case we’re just doing Geeta
15:38 she says send me stay Milan I’ll make
15:41 sure everything’s right about what you
15:43 did with my account okay eat him happy
15:46 to do that and we select that batch out
15:52 actions drop-down and create statements
15:55 okay so we want to select the statement
15:58 type that we’d like to create we’ll get
16:00 into that in a little more detail here
16:03 in just second we want whichever is most
16:05 appropriate for the situation with the
16:07 date range we’ll give her for the past
16:09 month here and yeah so let’s talk about
16:14 statement types real quick before we do
16:16 that
16:16 okay balance for word is gonna give a
16:18 list of payments and invoices that the
16:20 customer had it clarifies what is
16:22 currently do on the account open items
16:26 okay this is gonna be open invoices
16:28 detail and unpaid invoices credit memos
16:31 and unapplied payments this would have
16:33 been the type of statement we would have
16:35 santaguida before we did the settled the
16:42 invoice earlier well actually that one
16:48 might I guess since we just sent the
16:50 invoice then one might be appropriate
16:51 trans actually same it’s gonna be
16:52 transaction detail of a date range it’s
16:54 appropriate for accounts with a high
16:55 volume of transaction so let’s try this
16:56 open item here and apply it now nothing
17:08 trade balance forward then
17:20 all right because Gita’s balance is zero
17:23 now so let’s do save and send this is
17:29 what’s nice about QuickBooks Online it
17:30 gives you the opportunity to preview it
17:32 yeah this is what we want okay so not a
17:35 high volume in transactions but
17:37 specifies what we did on the account you
17:42 know we issued an invoice on 12:12 for
17:45 six hundred twenty nine ten dollars
17:47 there’s our credit memo we entered
17:49 earlier for 275 there’s a refund
17:52 we gave her for 275 obviously in the
17:54 real world you probably wouldn’t do both
17:56 but you know Gaeta was our best example
17:59 so now Gaeta owes us seventy nine ten
18:04 we’ll send that to her and there you go
18:10 okay
18:12 so have you previously created
18:13 statements and like I said there’s a lot
18:16 of detail on this one but we’re almost
18:18 through it sales on the Left menu with
18:22 all sales sales all sales we’ll just
18:26 click it here takes us to the same spot
18:32 from there we’re gonna select the filter
18:35 drop down and type statements so we want
18:41 to filter and type so drop down drop
18:45 down statements okay for the last year
18:52 well let’s apply that should show Geetha
18:54 is I think yes there it is so now we can
18:58 see it again if she calls in with a
18:59 question about her statement you know
19:02 again this isn’t all gonna happen just
19:05 boom boom boom like we’re doing it now
19:06 you know time will pass people forget
19:09 stuff you know you got a lot on your
19:11 plate as a small business owner so you
19:15 know this is how we can see again
19:17 Geeta’s a statement and she wants to
19:20 call him and speak on it then we’ll have
19:22 it in front of us and we can help her
19:24 piece together what happened so
19:29 that’s the view previously created
19:31 statements now to automatically apply
19:34 credits which is what was set up in this
19:39 particular sample account but just to
19:42 let you know how that happened
19:43 I’m gonna go to the gear in the upper
19:45 right accounts and settings under the
19:48 your company heading your company
19:54 accounts and settings then on the Left
19:57 menu we’re gonna go to advanced and
19:58 we’re going to edit and edit click the
20:01 little pencil any automation section
20:07 waiting on it here ok let’s try again
20:14 counts and settings let’s do advanced
20:21 and like I said down here in the scroll
20:26 post-it no advanced ok in in the
20:40 automation section edit and that’s check
20:47 box you’re looking for automatically
20:49 applying credits is on off set of how
20:53 you want it probably on and then you
21:01 want to click Save now will
21:03 automatically applying credits then
21:06 click done to get out of the accounts
21:08 and settings okay so that covers
21:13 everything to do with credit memos so a
21:19 lot of information there but covered
21:21 credit memos refunds statements you know
21:26 so everything kind of potentially
21:29 affected by a credit memo so there’s a
21:31 lot to you know there QuickBooks Online
21:35 is pretty simple but there’s a lot of
21:37 different a lot of things you can do you
21:40 know because business is dynamic and
21:41 you know that you know so if bookkeeping
21:46 isn’t your cup of tea if you know having
21:49 to research and how to do this stuff
21:51 every time you need to do something new
21:52 there’s a new cup of tea if you’d rather
21:54 spend your time working on your business
21:56 helping it grow and less time on menial
21:59 tasks like watching spreadsheets for
22:01 business quickbooks online videos
22:03 nothing personal I get it and you know
22:07 you just want to do more business and
22:09 less data entry okay then check out bot
22:11 keeper I’ll have a link down in the
22:12 description and what bot keeper does is
22:15 automate but keeping tasks that you hate
22:17 to do all right so it’s a artificial
22:21 intelligence powered and that’s what
22:24 does the bulk of the work and then it
22:27 also has a human touch that kind of
22:29 qualifies the artificial intelligence
22:32 transactions and you know just puts a
22:35 set of human eyes on it to to make sure
22:37 everything’s accurate timely and you
22:41 know most importantly off your back so
22:42 if it’s something you think you’d be
22:44 interested in again click that link down
22:46 in the description and check it out so
22:48 this was a long video I’ll wrap it up
22:51 here thank you for liking and
22:53 subscribing and why would you like well
22:56 if you liked the fact that I got gave it
22:59 a quick answer up front was shortened to
23:00 the point but then went into more detail
23:02 after that if you’d like that format I
23:03 would appreciate a like if you find
23:05 yourself if you’re gonna do your own
23:07 bookkeeping and you find yourself
23:08 looking up how to videos and QuickBooks
23:11 Online fairly often then consider
23:14 subscribing so you can just jump onto my
23:17 channel and see if I’ve covered it and
23:19 in that case great then if not you can
23:22 search search it on the YouTube you know
23:27 through the youtube search so hey I’m
23:30 appreciate you guys watching as always
23:32 take care

How To Create Purchase Orders, Invoices, & Estimates in QBO [VIDEO]

qbo estimates video featured

How Do Purchase Orders Work in QuickBooks Online? Video summary

Here’s how to create an estimate in QBO:

  • Click Sales (left menu), then All Sales
  • Next, New transaction (button, top-right), then Estimate

Here’s how to create a purchase order from an estimate:

  • Click Sales (left menu), then Customers
  • Next, select Estimate (colored box, “Money Bar”)
  • Then, click “# Open estimate” (Open Estimates header) and select Estimate
  • Change from Pending to Accepted
  • Finally, change Create invoice to Copy to purchase order

Here’s how to convert an estimate to an invoice in QBO:

  • Click Sales (left menu), then Customers
  • Next, select Estimate (colored box, “Money Bar”) and then click Start invoice (Action column)
  • Finally, click Add (right side, Estimate #)

What are estimates in QuickBooks Online?

An estimate is an offer to a customer. It’s an official assessment of how much, you think, a set of products and/or services will cost them.

Technically speaking, it is a non-posting transaction. No GL entry is made in QuickBooks Online when an estimate is created.

Estimates are sometimes required by larger customers or government entities.

Though the estimate won’t result in a GL entry directly, the information from the estimate can be transferred to purchase orders (for products/services needed to complete the bid). Or, it can be transferred to invoices (to bill for the work specified in the estimate).

In both cases, you are saved the hassle of having to re-enter information.

Creating an estimate in QBO

Start by clicking Sales (in the left menu). Next, choose All Sales and New transaction (dropdown, top-right). Then, click Estimate.

Select the appropriate customer (from the dropdown). Enter the Estimate date & Expiration date.

Choose the appropriate Products/Services (dropdown). Edit the Rate and/or Amount if necessary.

When done, click Save and send (button, lower-right). Preview the Estimate and if everything looks okay, click Send and close (button).

Creating a PO from an estimate in QuickBooks Online

Start by clicking Sales (in the left menu) and choose Customers.

Select Estimate (colored box, “Money Bar”) and click “# Open estimate” (Open Estimates header).

Next, you’ll click on appropriate Estimate and choose Pending (in the upper-left, dropdown). Change it to Accepted.

Click Create invoice (upper-right, dropdown). Now, change to Copy to purchase order. Select OK (button).

Almost there…

Select Vendor (from the dropdown). Then the appropriate Product/Service (Item details, dropdown). Finally, click Save and send (button) to preview the Purchase Order. If all is okay, click Send and close.

Converting an estimate to an invoice in QBO

As usual, start by clicking Sales (in the left menu) and choose Customers.

Select Estimate (colored box, “Money Bar”) and click Start invoice (Action column).

Update the Invoice date & Due date. Click Add (right side, Estimate #). Then, enter the details for the amount to invoice. When finished, click Save and close (button).

Best Practice for Undeposited Funds in QuickBooks Online [VIDEO]

qbo undeposited funds video featured

Video slides

Video transcript

00:00 QuickBooks Online and deposited funds
00:01 the best practice for handling them
00:06 quick answer is to enter the undeposited
00:10 funds and then enter the deposit so
00:15 undeposited funds are entered the upper
00:18 left the new button under customers and
00:23 receive payment and enter the pertinent
00:31 information there and choose your
00:32 invoices and after that when you
00:37 actually make the deposit in the bank
00:38 you also come up to the new button under
00:42 other bank deposit you’ll enter the
00:46 pertinent information up top and then
00:49 you’ll check your undeposited funds and
00:52 that you’re going to deposit okay so I’d
01:00 like to start every video on with a
01:01 quick answer like that and then after I
01:03 get into a little detail so what are
01:07 undeposited funds for starters
01:09 these are receive checks there may be
01:12 cash that aren’t yet deposited into the
01:17 bank so you want to record them as a
01:19 sale you want to send a customer a
01:23 receipt you want to acknowledge that an
01:26 invoice is no longer outstanding and the
01:30 reason you want to do that is because
01:32 you know it’s kind of a thing I’ve
01:36 always preached that you want your
01:37 software your accounting software to
01:41 match reality you want it to reflect
01:43 reality because that’s its job is to
01:46 reflect the reality of your business so
01:48 that’s why you acknowledge that this
01:51 cash has been received but you know
01:54 again the reality is also that it is not
01:56 yet been entered into or deposited into
01:59 your bank account so it allows you also
02:05 when you when you make a deposit you
02:07 know probably a lot of businesses are
02:09 going to batch a lot of checks together
02:11 you know
02:12 from client one client to client three
02:14 and client for you know for $100 each
02:17 let’s say for a $400 deposit will your
02:20 bank statements gonna reflect a 400
02:22 dollar deposit you know if you didn’t
02:25 enter these undeposited funds
02:28 individually you know the the for $100
02:32 payments you received then you know
02:37 you’d have a tough time matching it to
02:41 your bank statement okay your bank
02:43 statements gonna say 400 you’re gonna
02:45 have for $100 payment receipts so he
02:50 said this way
02:51 QuickBooks knows it was these four
02:53 payments that comprised that $400
02:57 deposit hope that makes sense we’ll get
03:01 into a little more detail here okay so
03:04 back to entering undeposited funds as I
03:08 mentioned in the upper left there’s the
03:10 new button the customers heading in the
03:12 received payment okay let’s go back to
03:15 that screen all right so the first thing
03:23 you’re gonna do is enter the customer
03:25 who made the payment of course and we’ll
03:28 just pick someone at random from this
03:30 list who hopefully I was outstanding
03:32 invoice they do so I picked Red Rock
03:36 diner and then the date the payment was
03:39 made okay that’s gonna be reflected on
03:42 the receipt and they you know again you
03:43 want that they made payment yesterday
03:46 but you didn’t get a chance to enter it
03:47 into QuickBooks until today you want to
03:49 change that to yesterday’s payment
03:51 payment date you can honor the payment
03:55 method cash check or credit I’m not sure
04:03 when credit would apply there might be
04:07 circumstances since I have it as an
04:08 option but typically I would say it’s
04:11 going to be cash or cheque and then a
04:14 reference number this could be your
04:16 customers cheque number or some other
04:18 unique identifier so if need be if there
04:21 was a problem or you needed to do
04:23 some digging around on something you
04:25 could have a valid reference number like
04:32 I said you can put a check number in
04:33 there and you want to put it in
04:36 undeposited funds is you I guess right
04:41 that’s probably why credits in here
04:43 because this is receive payment it’s you
04:45 know this is what specifies that it goes
04:47 to undeposited funds so you could
04:49 obviously receive a credit payment and
04:52 you know but not probably wouldn’t put a
04:56 ton to positive funds so and after you
05:01 enter that information up there like I
05:06 said put it under positive funds go the
05:07 next slide here if it’s in response to
05:11 an invoice then you’re gonna match click
05:14 the checkbox next to the appropriate
05:15 invoice and that is it so let’s say that
05:19 our customer Red Rock diner paid on this
05:25 hundred fifty six dollar invoice and
05:27 that’s gonna reflect down here the 70
05:31 dollar invoice is still outstanding
05:32 you can click either save and new to
05:36 enter a new undeposited funds for a new
05:39 client or if that’s your last one save
05:43 and send we’ll send a customer a receipt
05:45 so even close will do exactly what it
05:48 says and close it take you back to the
05:52 dashboard there okay so you know you’ve
06:00 entered all of your undeposited funds
06:04 and now you’ve come back from the bank
06:11 where you actually made the deposit into
06:13 your checking account so we’re savings
06:17 you want to enter that into QuickBooks
06:19 so that is also a bit new and it’s under
06:23 other bank deposit
06:31 and let’s see what do we do we just did
06:35 Red Rock diner tastes assy
06:38 well first you want to select your
06:41 account that you’re going to put it in
06:43 which most times would be checking I
06:46 imagine perhaps savings the date you
06:49 made the deposit again if you made a
06:51 deposit this also helps with if you made
06:53 it yesterday
06:55 if you made it yesterday make sure you
06:57 pay yesterday because this will also
06:59 help with you know reconciling your
07:02 checking account again you want your
07:04 accounting software to match reality so
07:08 select the accountant a date we hit the
07:12 check box next to the appropriate
07:13 undeposited funds that we deposited and
07:17 it’s a similar sort of thing you can see
07:21 Red Rock diner the date all the
07:23 information we entered previously you
07:27 have a chance to edit it here
07:29 and I can do save a new to enter another
07:33 bank deposit or save and close’ will do
07:37 save and close the show we deposited at
07:39 one hundred fifty six dollars and there
07:41 we go our transactions and QuickBooks
07:44 Online match what actually happened in
07:47 reality so that’s it it’s a pretty
07:54 straightforward sort of thing the
07:55 intuitive to enter and as long as you
07:58 understand why it’s important to enter
08:00 undeposited funds and you know the
08:04 detail and again have that information
08:06 in your accounting software match
08:08 reality you know when saying with the
08:12 deposit then yeah it was really good
08:15 like I said it’s a pretty simple thing
08:16 to do so anyhow if you know that’s
08:21 simple some other bookkeeping tasks
08:23 aren’t as simple and bookkeeping isn’t
08:25 everybody’s cup of tea particularly if
08:27 you’re a small business owner you know
08:29 your your expertise is in your craft you
08:33 know whatever whatever you’re selling
08:35 and you know bookkeeping might be a
08:39 chore for you so if that’s the case you
08:42 check out ba keeper there’s
08:44 link down in the description and what ba
08:47 keeper is basically a bookkeeping
08:50 service that utilizes artificial
08:54 intelligence to handle the bulk of the
08:58 workload and then also implements a
09:00 human element to kind of qualify things
09:03 to you know to double check to make sure
09:06 everything’s going alright so what you
09:08 know what it does though allows you to
09:11 work more on your business and less on
09:13 data entry and you know spend more time
09:17 pumping to grow so if you find in
09:20 bookkeeping to be a chore definitely
09:23 click on that link and just check it out
09:26 and see if it’s something that might
09:29 help and make your life easier so that’s
09:33 it for this video you like you know it
09:37 is format with every quickbooks online
09:41 every video that i post you know or have
09:45 been posting recently is start out with
09:47 the quick answer so you can get the
09:50 information you need right off the bat
09:51 and then doing a little more detail on
09:53 the subject matter if you like that
09:54 format being short to the point up front
09:57 and detailed and do the rest of the
10:00 video you could show that that you like
10:05 that by giving the video a like and you
10:07 find yourself searching for quickbooks
10:09 online how to videos fairly often or you
10:11 think you might search in the future you
10:13 can subscribe and then you’ll know to
10:14 check spreadsheets for business first to
10:18 see if i covered the subject and that
10:21 mean quick and easy for you so so I got
10:24 appreciate you guys watching
10:26 take care

QuickBooks Online User Types & Permission Setup [VIDEO]

qbo user permission video featured

What types of user permissions can be set up in QuickBooks online? Video summary

Manage users in QBO by navigating the following:

Gear (icon) > Manage Users (Your Company section) > Add user (button)

Different users have different needs

A Company Administrator can perform all tasks in QuickBooks Online. An example of a Company Administrator is an owner or a trusted manager.

A Standard user is someone that you can pick and choose what they have access to. An employee would be an example of a Standard user.

A Reports only user, as you might expect, only has access to reports. There are exceptions, however. They can’t see payroll information or reports with contact info in them.

Finally, a Time-tracking only user can only see their own timesheet. Nothing else. A subcontractor is someone who might have Time-tracking only permissions.

Creating a new user in QBO

Click on the Gear (icon) and select Manage Users (in the Your Company section).

You will see a list of users.

Next, click Add user (button) and select user type. Your choices will be:

  • Standard
  • Company admin
  • Reports only
  • Time tracking only

After that, you’ll Select access rights & user settings. These settings are up to you.

After that’s done, you’ll enter the user’s contact info. They’ll then receive a notification via email and will have to sign in to QuickBooks Online to confirm access.

What about payroll access for Standard users?

Granting payroll access is a decision you must make for Standard users.

Granting payroll access is done on the Select access rights (screen).

If Standard users do not have payroll access, then individual payroll information will be masked (hidden).

For example, on Workers > Employees, nothing will be shown. The user will receive a notification that they don’t have access rights.

On the Transaction report, payroll entries will mask names. All the Standard user will see is “Payroll.”

Finally, on the Bank register, payroll entries will also mask names. Here too, all the user will see is “Payroll.”

Payroll access is not an option in the sample company. That’s why there is no walkthrough in the video.

Adding company admin access rights + user settings

Determine if this user is your accountant (my accountant). If so, check the corresponding box. You can only have one user as your accountant (my accountant).

Click Next (button) and enter the user’s First name, Last name, and Email. Since they are a Company admin there are no settings to specify.

Entering standard user access rights in QuickBooks Online

For Standard users, the first thing to decide is how much access you want this user to have?

You can give them “All” access. Which is just a little less than a Company admin.

You can give them “None” access.

Or, you can give them “Limited” access; which is access to customer and/or vendor information.

If you give them Customers permissions they will have access to the following:

  • Estimates
  • Invoices
  • Sales receipts
  • Statements
  • Charges
  • Credits
  • Customers
  • Products
  • Services
  • Sales tax
  • Receive payments
  • Run related reporting

If you give them Vendors permissions they will have access to the following:

  • Bills
  • Purchases
  • Vendors
  • Products
  • Services
  • Pay bills
  • Write checks
  • Run related reporting

If a Standard user has Limited access rights, they can’t:

  • Edit accounts
  • View quantities on hand
  • View bank registers
  • See income/expenses

Entering standard user settings in QuickBooks Online

After you determine Standard user access rights, you’ll be asked to specify their settings. There are three determinations to make:

  • Edit users?
    • Yes, No, or View only
  • Edit company info?
    • Yes or No
  • Manage subscriptions?
  • Yes, No, or View only

Finally, you’ll be asked to give their First name, Last name, and Email so that they can log in to QBO and confirm their status.

Reports only access rights/user settings

For users that you only want to give Reports only access – all you need to do is enter their First name, Last name, and Email so that they can log in to QuickBooks Online and confirm their status.

Time-tracking only access rights/user settings

For users that you only want to give Time-tracking access – you can select the appropriate employee or vendor from the dropdown.

If the appropriate employee or vendor is not yet entered into QBO, then you can click Add new and enter their info.

Then, you’ll give their First name, Last name, and Email so that they can log in to QuickBooks Online and confirm their status.

Apply For & Connect Existing QuickBooks Online Payments Accounts [VIDEO]


Where and how to sign up for QuickBooks Payments in QBO video summary

For a new account:

  1. Gear icon
  2. Account and Settings (Your Company)
  3. Payments
  4. Learn more (button)

For an existing account

  1. Gear icon
  2. Account and Settings (Your Company)
  3. Payments
  4. Connect (button)

What does QBO Payments do?

QBO Payments allows your small business to accept payment by:

  • Credit card
  • Apple Pay
  • Bank transfer

There is a “small” fee per transaction for all of the above.

If your customer has prior authorization, they can pay online invoices with “Pay Now” button. They can also pay over the phone. Either option will get you paid quicker.

Customers have the option of entering their credit card information too. All transactions are automatically entered into QBO.

Applying for a QBO Payments account

  1. Gear icon > Account and Settings
  2. Left menu > Payments
  3. Learn more (button)
  4. Set up payments (button)

Section 1 of the application will ask for information about your business Some information will already be populated. So, enter any additional information that is needed and double-check what was auto-filled Click “Next.”

Section 2 of the application asks for owner information. Complete what is needed here.

Section 3 of the application asks for bank information Just search for your bank. When you find your bank, enter your account & routing number.

Connect existing QBO Payments account

If you have one of the following, you can connect it to QBO Payments:

  • GoPayment
  • QuickBooks Merchant Services
  • Intuit Merchant Services
  • Intuit Check Solution

Click on the gear icon and then Account and Settings.

Then, click on Payments on the left menu.

Finally, click the Connect button.

If you’re having trouble, click Help at the top of the screen and then Contact us. Support will call back and walk you through the process.

If you plan on processing over $7.5K per month be sure to ask for special pricing.